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ABOUT THE ROLE:

The primary accountability for the Systems Planning Analyst will be to manage and co-ordinate vendor and financial administration and reporting for the Asia Systems Office Oceania (ASOO) department, while providing comprehensive administrative support to the broader ASOO team as and when required.

WHAT YOU’LL BE DOING:

Financial:

• Co-ordination and administrative support for financial reporting relating to vendors and projects (accrual of invoices, statements and following up end of financial year processing, etc.).
• Assist in managing budget forecasting for the department and reporting on monthly actual spend versus the agreed budget forecast.
• Processing invoices and payment fulfillment for ASOO.

Administrative Support:

• Day to day administration duties relating to ASOO activity. Includes but not limited to communications, facilities handling, business process handling, policies and procedure execution.
• Facilitate communication within the department, cross departments, cross branches and with Head Office to organise room bookings, schedule meetings, attendee follow up, etc.

Project/Vendor Support:

• Collaborate with ASOO on vendor management process fulfillment such as contract renewals, invoicing, compliance checks of IT service providers.
• Collaborate with wider Oceania branch on support for business process requirements.
• Coordinate eProcurement plans with project managers and project teams.
• Execute cross department procedures such as business travel and outsourcing screening.
• Manage expenses budget, monthly reporting, budget forecast and other periodic reports.