COMPETENCIES/QUALIFICATIONS

The successful applicant should demonstrate advanced knowledge of the principles and practices of public and court administration; general local government functions; public and media resources and relations; and the use of Microsoft Word, Excel, Publisher, and PowerPoint.

WORK ENVIRONMENT AND PHYSICAL DEMANDS

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver’s license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

• This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performed

QUALIFICATIONS

Education: Associate degree in any field from an accredited college or university.
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- Education Substitution: Two (2) years of directly related or relevant experience may substitute on a year for year basis.
- Experience: Five (5) years of experience as a legal office specialist, administrative assistant, program/project coordinator or manager, or directly related field.
- Experience Substitution: Completion of the Judicial Studies Certificate will substitute for one (1) year of experience. Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
TO APPLY: Submit a New Mexico Judicial Branch Application for Employment, or a Resume and a Resume Supplemental form, and proof of education to:
Administrative Office of the Courts
Attn: AOC Human Resources Division
202 E. Marcy Street
Santa Fe, New Mexico 87501
Fax: (505) 479-2641
Email: jobs@nmcourts.gov

EXAMPLES OF JOB DUTIES

• The AOC Executive Staff Support Manager acts as the primary executive administrative support to the AOC Director.
• Completes special projects and manages the office of the AOC Director.
• Plans meetings including all-hands and legislative meetings, assists with AOC Director in legislative initiatives, tracking, and review.
• Drafts reports, letters, and other written communications for the AOC Director.
• Facilitates communication among judicial entities, outside agencies, and legislative bodies.
• Assists Justices, Judges, and others, as assigned by the AOC Director, in support of statewide Judicial Branch initiatives.
• Plans meetings, including all-hands and legislative meetings, and assists the AOC Director in legislative initiatives, tracking and review.
• Plans, organizes, integrates, and coordinates day-to-day project activities.
• Consolidates, prepares, and publishes statewide summary budget documents, annual reports, strategic plans, and associated materials.
• Tracks legislation and bills including bill analysis, and bill assignments, and provides daily updates on the progress of bills related to the judiciary.
• Oversees office management responsibilities including coordination of office moves/space, telephone lines, phone list maintenance, etc.
• Serves as administrative support for the Budget Committee, Chief Judges Council, and the Judicial Compensation Commission.
• Organizes and prepares complex technical and detailed documents and materials for meetings including agendas and minutes, for use by the AOC Director, Budget Committee, Chief Judges Council, Judicial Compensation Commission, Criminal Justice Task Force, Governor’s Task Force on Equity in the Judiciary Legislators, AOC Division Directors including the AOC Deputy Director and others.
• Other duties as assigned.

The following functions are representative, but not all-inclusive of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. A valid driver’s license and travel may be required. The assigned work schedule may include nights, weekends, holidays, and overtime. The employee must regularly interact positively with co-workers, clients, the public, judges, and justices.

• This job description is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions performe