AP Analyst Intern at West Coast Convenience Stores Loop Neighborhood Market

Union City, California, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Jun, 26

Salary

26.0

Posted On

20 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Invoice Processing, Vendor Coordination, Financial Recordkeeping, Process Improvement, Accounts Payable Automation, Statement Reconciliations, Payment Cycles, Discrepancy Resolution, Record Maintenance, Month-End Close, Data Migration, System Testing, Microsoft Excel, Attention To Detail, Communication, Time Management

Industry

Retail

Description

Description Job Location: Union City, CA FLSA Status: Non-Exempt (Hourly) Reports To: Manager of Accounting and Internal Controls Compensation: $24-$26 per hour About the Company Vintner’s Distributors, based in Union City, CA, is the corporate arm of Loop Neighborhood and Poppy Markets. Founded in 1978, the company develops real estate and owns and operates gas stations with convenience stores and car washes throughout the state. In addition to its retail operations, the company also manages a wholesale division that supplies fuel to dealer locations across the market. Position Summary The Accounts Payable (AP) Analyst Intern will support the Accounts Payable team with day-to-day accounts payable operations, including invoice processing, vendor coordination, financial recordkeeping and project support. This role is designed to provide hands-on experience in a high-volume retail and fuel distribution environment, while also contributing to key process improvement initiatives. A key focus of this internship will include supporting the implementation and optimization of a new Accounts Payable automation platform, Square 9 Softworks, helping to modernize invoice processing and workflow management across the organization. Key Responsibilities Process and review invoices for accuracy, coding, and approvals Assist with vendor setup, maintenance, and statement reconciliations Support weekly payment cycles (checks, ACH, wires) Partner with store and field teams to resolve invoice discrepancies Maintain organized, audit-ready AP records Assist with month-end close activities Support rollout of Square 9 Softworks within AP Assist with invoice digitization and data migration Help test workflows and resolve system issues Requirements Qualifications Degree in Accounting, Finance, or related field in progress or completed Basic accounting knowledge (coursework preferred) Proficiency in Microsoft Excel Strong attention to detail and organization Effective communication and time management skills Interest in retail or fuel distribution industries Exposure to accounting/ERP systems

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Responsibilities

The Accounts Payable Analyst Intern will support daily AP operations, including processing invoices, coordinating with vendors, maintaining financial records, and assisting with project support. A primary focus will be supporting the implementation and optimization of the new Square 9 Softworks AP automation platform.