AP/ AR Coordinator at GSFoods

Ontario, California, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jun, 26

Salary

26.5

Posted On

07 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Multiple Priorities Management, Organizational Skills, Document Management, Attention To Detail, Accuracy, Microsoft Excel, Microsoft Outlook, Microsoft Word, Accounts Payable Processes, Verbal Communication, Written Communication, Interpersonal Skills, Confidentiality, ERP Experience, Vendor Statement Reconciliation, AR Collections Support

Industry

Logistics;Transportation;Supply Chain and Storage

Description

TITLE: AP/AR Coordinator DIVISION: Accounting & Finance REPORTS TO: AP Manager FLSA CLASSIFICATION: Non-Exempt/Hourly GS Foods is a leading specialty food distributor serving primarily K-12 schools in addition to other specialized end markets. POSITION OVERVIEW: Onsite Position (Ontario, California) The AP Coordinator provides administrative and operational coordination support to the Accounts Payable and Accounting & Finance teams. This role ensures timely distribution of invoices, statements, remittances, and vendor correspondence while maintaining organized documentation and supporting both AP and AR function. PRINCIPLE RESPONSIBILITIES: * Saves vendor invoices, statements and supporting documentation into designated shared folders using standardized naming conventions. * Maintain organized electronic filing structures for Product and Non-Product divisions. * Save and maintain Product remittances within shared network folders. * Coordinate outbound check mailing (preparation, stuffing, postage, and distribution). * Maintain inventory levels of check stock, envelopes, and printer ink; proactively coordinate reorders to prevent operational delays. * Manage shared AP email inboxes routing and ensure vendor inquiries are directed to the correct specialist. * Coordinate distribution of incoming mail to appropriate AP and AR team members. * Assists reconciling vendor statements with ERP. * Documents issues beyond his/her control, and reviews with the supervisor in a timely manner * Assist with incoming and outgoing calls/mail/packages as needed. * Support AR collections efforts by sending final demand letters and distributing customer statements and invoices as needed. * Perform other AP/AR “Ad Hoc” administrative duties assigned. REQUIRED SKILLS: * Ability to manage multiple priorities in a fast-paced environment. * Strong organizational and document management skills. * Demonstrates a high-level of attention to detail and accuracy in all tasks and deliverables. * Working knowledge of Microsoft Office (Excel, Outlook, Word). * Basic understanding of Accounts Payable processes. * Excellent verbal and written communication skills. * Excellent interpersonal skills with the ability to collaborate with multiple levels and multiple departments within an organization. * Professional discretion and confidentiality EDUCATION /EXPERIENCE: * High School Diploma (Required). * 1–2 years administrative or accounting support experience preferred. * Experience in Accounts Payable or Accounting environment preferred. * ERP experience (Microsoft NAV 2018 a plus). * Intermediate level knowledge of Microsoft Office (Excel, Word required) * Excellent verbal and written communication skills WORKING CONDITIONS AND PHYSICAL DEMANDS: This is a professional office environment. Primary office environment is ambient room temperatures, lighting and traditional office equipment as found in a typical office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Individuals may need to sit or stand as needed. May require walking primarily on a level surface for periods throughout the day. Reaching above shoulder heights, below the waist, or lifting as required to file documents or store materials throughout the workday. Proper lifting techniques are required. May include lifting up-to twenty-five (25) pounds on occasion. BENEFITS/PERKS: * Medical Insurance * Flexible Spending Account (FSA) * Dental Insurance * Vision Insurance * 401(k) Savings Plan * Generous vacation & paid holidays * Life Insurance * Headquarters: Ontario, CA EOE M/W/VET/Disabled The above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements as the employee may be required to perform any other duties as assigned. In the event of an absence where the Buyer cannot perform these duties, the Manager will determine who shall perform these duties. AFFIRMATIVE ACTION STATEMENT: Applicants must be currently authorized to work in the United States. We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status, or any other protected factor under federal, state, or local law. I have read and understand that the performance standards outlined above will be used as the basis for minimum job performance evaluation.

Responsibilities

The AP/AR Coordinator supports the Accounts Payable and Accounting & Finance teams by ensuring timely distribution of invoices, statements, and vendor correspondence, while maintaining organized documentation for both AP and AR functions. Key duties include saving and maintaining electronic documentation, coordinating check mailing, managing inventory of office supplies, handling shared inboxes, and assisting with AR collections efforts.