AP/AR Specialist at Aston Carter

, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

06 Jan, 26

Salary

30.0

Posted On

08 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

QuickBooks, Accounts Receivable, Invoice Processing, Reconciliations, Communication Skills, Attention to Detail, Customer Service, Excel, Financial Reporting, Operational Accounting, General Ledger, Credit Experience

Industry

Staffing and Recruiting

Description

Job Title: AP/AR Specialist Job Description We are seeking a dedicated AP/AR Specialist to join our team on a contract-to-hire basis. The role involves managing accounts receivable and payable processes, primarily using QuickBooks, to ensure efficient payment cycle activities. This position is based onsite, with four days a week at our Tualatin, OR location and one day a week at our Portland location. Responsibilities Manage all payment cycle activities, primarily within QuickBooks, in a timely and efficient manner. Track payments, expenditures, sales orders, invoices, and statements. Process scale tickets for invoicing and settle dealer-level tickets. Send invoices via mail, email, and fax. Post payments to invoices and make deposits, occasionally driving to the local bank. Process checks using a scanner and prepare A/R aging reports for management and customers. Prepare A/R reports for month-end closing and follow up with customers for overdue payments. Act as a backup for the scale office and A/P clerk, processing scale tickets and answering phones. Maintain account files and post customer payments by recording cash, checks, and credit card transactions. Post revenues by verifying and entering transactions and update receivables by totaling unpaid invoices. Resolve authorized deductions by entering adjusting entries and unauthorized deductions by following procedures. Summarize receivables by maintaining invoice accounts and verifying totals. Maintain confidentiality and work collaboratively in a team environment. Essential Skills Proficiency in QuickBooks for all functions related to AP and AR, including invoicing. Experience in accounts receivable invoice processing and reconciliations, processing at least 15+ invoices daily. 2-3 years of experience in accounts receivable and preferably some accounts payable experience. Advanced communication skills for interacting with customers and vendors. Attention to detail, speed, customer service skills, and accuracy. Additional Skills & Qualifications Bachelor's degree in Accounting, Finance, or a related field, or equivalent combination of education and experience. Mid-level Excel skills. Experience with financial reporting is a plus. Operational accounting experience or experience with general ledger and close processes is preferred but not required. Credit experience is preferred but not required. Work Environment The role is based in an industrial metal recycling plant, emphasizing traditional values such as work ethic, positive attitude, and punctuality. The work schedule starts at 7 am, with four days at the Tualatin location and one day at the Portland location. The office is pet-friendly with approval, and offers a flexible schedule, including remote work options after training. Employees enjoy various benefits, including full medical, dental, and life insurance, a 401(k) plan with employer match, paid time off, and more. Job Type & Location This is a Contract to Hire position based out of Hillsboro, Oregon. Pay and Benefits The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Hillsboro,OR. Application Deadline This position is anticipated to close on Oct 21, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

Responsibilities

The AP/AR Specialist will manage all payment cycle activities primarily using QuickBooks, ensuring timely processing of invoices and payments. Responsibilities also include tracking payments, preparing reports, and maintaining account files.