AP Associate at Fairmont Homecare

Irving, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Mar, 26

Salary

0.0

Posted On

11 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Attention To Detail, Accuracy, GAAP, Accounting Principles, Accounting Systems, ERP Platforms, Excel, Organizational Skills, Time Management, Confidentiality, Communication Skills, Customer Service Skills

Industry

Home Health Care Services

Description

Description The Accounts Payable Coordinator is responsible for accurately processing vendor invoices, managing payment cycles, and maintaining compliant financial records in accordance with healthcare regulatory and internal control standards. This role supports multiple service lines and ensures timely, accurate payments while maintaining strong vendor relationships. Essential Duties and Responsibilities Process high-volume vendor invoices accurately and timely, including coding to appropriate general ledger accounts and cost centers Verify invoices against purchase orders, contracts, and receiving documentation Prepare and process weekly or biweekly payment runs (ACH, check, wire) Reconcile vendor statements and resolve discrepancies promptly Maintain accurate accounts payable files and electronic records in compliance with retention requirements Communicate with vendors regarding billing issues, payment status, and account inquiries Assist with month-end closing activities related to accounts payable Ensure compliance with internal controls, audit requirements, and healthcare regulations Support audits by providing requested documentation and explanations Collaborate with operations, HR, and leadership regarding invoice approvals and cost allocations Monitor aging reports and proactively address past-due items Healthcare-Specific Responsibilities Process invoices related to clinical staffing, medical supplies, pharmacy, DME, and contracted services Understand Medicare and Medicaid vendor documentation requirements Ensure accurate allocation across locations, service lines, and cost centers Maintain confidentiality in accordance with HIPAA and company policies Requirements Qualifications Education and Experience High school diploma or GED required; Associate’s degree in Accounting, Finance, or Business preferred 2+ years of accounts payable experience; healthcare experience strongly preferred Experience in multi-location or multi-entity environments preferred Skills and Competencies Strong attention to detail and accuracy Knowledge of GAAP and basic accounting principles Proficiency with accounting systems and ERP platforms Strong Excel skills Excellent organizational and time-management skills Ability to handle confidential information with discretion Strong communication and customer service skills Physical and Work Requirements Ability to work in an office or remote environment Prolonged periods of sitting and computer use Occasional overtime during month-end or audit periods

Responsibilities

The Accounts Payable Coordinator processes vendor invoices, manages payment cycles, and maintains financial records in compliance with healthcare regulations. This role ensures timely payments and supports multiple service lines while fostering strong vendor relationships.