AP Clerk at Aston Carter

Baltimore, Maryland, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Oct, 26

Salary

26.0

Posted On

05 Jul, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Invoice Processing, Data Entry, Microsoft Excel, Reconciliations, Vendor Communication, Microsoft Office Suite, Purchase Order Matching, Month-end Closing, Problem Solving, Organization, Written Communication, Verbal Communication

Industry

Staffing and Recruiting

Description

Job Title: Accounts Payable Specialist (Part-Time) Job Description This part-time Accounts Payable Specialist role focuses on accurately processing a high volume of vendor invoices, maintaining organized accounts payable records, and supporting core accounting operations. You will work on-site, collaborate closely with vendors and internal teams, and contribute to payment processing, reconciliations, and month-end activities. Responsibilities Enter and process a high volume of vendor invoices accurately and efficiently. Verify invoice details, including pricing, quantities, purchase orders, and required approvals. Match invoices to purchase orders and supporting documentation to ensure accuracy and completeness. Ensure invoices are coded correctly and entered into the accounting system in a timely manner. Research and resolve invoice discrepancies, payment issues, and related inquiries. Maintain organized electronic and physical accounts payable records. Communicate with vendors and internal departments regarding invoice status and payment inquiries. Assist with weekly check runs, ACH payments, and related disbursement activities. Support month-end closing activities by providing accounts payable information and reconciliations as needed. Support audits by providing requested documentation, reports, and transaction details. Perform other administrative and accounting-related duties as assigned to support the finance team. Essential Skills Hands-on accounts payable experience with high-volume invoice processing. Practical accounting experience and basic accounting knowledge. Proficiency in invoice processing, including matching invoices to purchase orders and supporting documents. Strong data entry skills with a high level of accuracy and attention to detail. Experience using Microsoft Excel and the broader Microsoft Office Suite for data entry and reporting. Ability to perform reconciliations and resolve discrepancies in accounts payable transactions. Effective written and verbal communication skills for interaction with vendors and internal teams. Strong organizational skills to maintain both electronic and physical accounts payable records. Additional Skills & Qualifications Data entry experience within Microsoft Office Suite, including Excel. An associate degree in Accounting is a plus. Ability to manage multiple tasks and deadlines in a fast-paced environment. Comfort working with accounting systems and learning new financial software tools. Strong problem-solving skills when addressing invoice and payment issues. Work Environment This is a part-time, on-site role scheduled Tuesday through Thursday from 8:00 a.m. to 5:00 p.m. You will work in an office environment with access to standard computer and accounting systems, including Microsoft Excel and other Microsoft Office applications. The role involves regular collaboration with accounting team members and other departments, as well as communication with external vendors. Parking is available on-site for your convenience. Job Type & Location This is a Contract to Hire position based out of Baltimore, MD. Pay and Benefits The pay range for this position is $24.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Baltimore,MD. Application Deadline This position is anticipated to close on Jul 10, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Responsibilities

The role focuses on processing a high volume of vendor invoices, verifying details, and matching them to purchase orders. Additionally, the specialist handles payment disbursements, resolves discrepancies, and supports month-end closing and audit activities.