Purpose: Under the general direction of the Controller or designee, the AP/Payroll Accountant will be responsible for managing the fiscal component of all accounting processes and controls from purchase order to recording of cash disbursements for non-claim related expenditures.

EDUCATION REQUIREMENTS

• Bachelor’s degree in Management, Finance, Accounting, or a related field from an accredited college or university.

Experience Requirements·

• 3–5 years of experience as an AP/Payroll Accountant.
• Proficiency in accounts payable processes and controls.
• Experience with Fund-ez is a plus but not required.
• Candidates with experience in non-profit administration are strongly encouraged to apply

Job Type: Full-time
Pay: $75,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

People with a criminal record are encouraged to apply
Work Location: Hybrid remote in New York, NY 1000

ACCOUNTS PAYABLE RESPONSIBILITIES

• Monitor vendor contracts and supplier agreements (e.g., payor, external vendor, network agency).
• Strengthen and maintain vendor relationships through timely payments.
• Review invoices for appropriate documentation and process payments in the general ledger.
• Conduct monthly reviews to ensure invoices and receipts are properly recorded.
• Ensure accuracy of expense coding and accounts payable aging reconciliation in the general ledger.
• Partner with the Controller and CFO to analyze and forecast expenses and cash flow.
• Reconcile monthly credit card, Verizon statements, and program advances per providers.
• Maintain and assess CBC AP/Payroll fiscal policies, recommending workflow improvements.
• Assist in preparing accounts payable reports and documenting activities and expenditures.

PAYROLL RESPONSIBILITIES

• Process bi-weekly payroll using software, create payroll journal entries, and post to the accounting system.
• Execute ADP time and attendance processing and ensure payroll accuracy.
• Maintain payroll records, including exemptions, insurance coverage, direct deposit, deductions, and department transfers.
• Calculate payroll liabilities, including federal/state income taxes, Social Security, and unemployment payments.
• Reconcile payroll before transmission, validate reports, and compile earnings, deductions, and leave summaries.
• Ensure proper taxation of employer-paid benefits and resolve payroll discrepancies.
• Process year-end payroll reporting (W-2, W-2c, 1099, etc.).
• Verify data for the annual Worker’s Compensation audit with CBC’s WC vendor.
• Coordinate with HR to ensure benefit withholdings and deductions are accurate.
• Oversee ADP’s submission of monthly and quarterly employment statistics to the Department of Labor.
• Prepare 941 reconciliations for audit review.
• Reconcile benefit contributions on a biweekly basis.

AUDIT AND COMPLIANCE RESPONSIBILITIES

• Assist in preparing for external fiscal and regulatory audits.
• Ensure compliance with financial policies and payroll tax regulations.
• Manage and implement expenditure allocations for CFR and grant reporting.
• Communicate with the Controller, CFO, SVP, and Managers to ensure correct expense allocation.

CROSS-FUNCTIONAL SUPPORT & MISCELLANEOUS RESPONSIBILITIES

• Serve as the AP/Payroll subject matter expert and liaison for cross-functional teams.
• Cross-train to serve as a Finance Department backup.
• Create ad hoc AP/Payroll reports as needed.
• Perform other duties as assigned.