AP Representative - Expense Report Processing at Concentra

Addison, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

23 Jan, 26

Salary

0.0

Posted On

25 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Expense Report Processing, Attention To Detail, Communication Skills, Interpersonal Skills, Oracle, Microsoft Excel, Auditing, Documentation, Research, Problem Solving, Teamwork, Time Management, Customer Service, Process Improvement, Math Skills

Industry

Hospitals and Health Care

Description

Overview Concentra is recognized as the nation’s leading occupational health care company. With more than 40 years of experience, Concentra is dedicated to our mission to improve the health of America’s workforce, one patient at a time. With a wide range of services and proactive approaches to care, Concentra colleagues provide exceptional service to employers and exceptional care to their employees. The Accounts Payable Representative Expense Report Processing is responsible for accurately processing employee expense reimbursements and payments through the Concentra accounts payable system (Concur). The AP Representative performs accounting and clerical duties related to the efficient maintenance and processing of accounts payable employee reimbursements and Purchasing Card transactions. Responsibilities • Process employee expense reimbursements, ensure accuracy of G/L coding, proper approvals and confirm payment, some oversight.• Precise entry of all expense reimbursement information into the Oracle Accounting system, rejecting receipts outside of reimbursement policy, and work with employees and approvers as needed and ensure payments are made within required deadlines.• Audit expense reimbursements for accuracy of entry and completeness of information provided. Provide information as needed to AP Supervisor/Manager for those expense users abusing policy.• Ensure proper documentation is obtained to adhere to policies and procedures for Concentra business and Travel Expenses.• Research employee inquiries and discrepancies. Flag any unusual or questionable receipts or excess charges submitted for reimbursement.• Assist and notify the Supervisor/Manager of employees who paid a supplier via cash or check and provide required documentation to complete 1099 adjustments. Work with field to obtain W9’s for these vendors when not received with expense report.• Review Concur questions to ensure all questions are resolved and completed within required • Process employee expense reimbursements, ensure accuracy of G/L coding, proper approvals and confirm payment, some oversight.• Precise entry of all expense reimbursement information into the Oracle Accounting system, rejecting receipts outside of reimbursement policy, and work with employees and approvers as needed and ensure payments are made within required deadlines.• Audit expense reimbursements for accuracy of entry and completeness of information provided. Provide information as needed to AP Supervisor/Manager for those expense users abusing policy.• Ensure proper documentation is obtained to adhere to policies and procedures for Concentra business and Travel Expenses.• Research employee inquiries and discrepancies. Flag any unusual or questionable receipts or excess charges submitted for reimbursement.• Assist and notify the Supervisor/Manager of employees who paid a supplier via cash or check and provide required documentation to complete 1099 adjustments. Work with field to obtain W9’s for these vendors when not received with expense report.• Review Concur questions to ensure all questions are resolved and completed within required • Process employee expense reimbursements, ensure accuracy of G/L coding, proper approvals and confirm payment, some oversight.• Precise entry of all expense reimbursement information into the Oracle Accounting system, rejecting receipts outside of reimbursement policy, and work with employees and approvers as needed and ensure payments are made within required deadlines.• Audit expense reimbursements for accuracy of entry and completeness of information provided. Provide information as needed to AP Supervisor/Manager for those expense users abusing policy.• Ensure proper documentation is obtained to adhere to policies and procedures for Concentra business and Travel Expenses.• Research employee inquiries and discrepancies. Flag any unusual or questionable receipts or excess charges submitted for reimbursement.• Assist and notify the Supervisor/Manager of employees who paid a supplier via cash or check and provide required documentation to complete 1099 adjustments. Work with field to obtain W9’s for these vendors when not received with expense report.• Review Concur questions to ensure all questions are resolved and completed within required • Process employee expense reimbursements, ensure accuracy of G/L coding, proper approvals and confirm payment, some oversight.• Precise entry of all expense reimbursement information into the Oracle Accounting system, rejecting receipts outside of reimbursement policy, and work with employees and approvers as needed and ensure payments are made within required deadlines.• Audit expense reimbursements for accuracy of entry and completeness of information provided. Provide information as needed to AP Supervisor/Manager for those expense users abusing policy.• Ensure proper documentation is obtained to adhere to policies and procedures for Concentra business and Travel Expenses.• Research employee inquiries and discrepancies. Flag any unusual or questionable receipts or excess charges submitted for reimbursement.• Assist and notify the Supervisor/Manager of employees who paid a supplier via cash or check and provide required documentation to complete 1099 adjustments. Work with field to obtain W9’s for these vendors when not received with expense report.• Review Concur questions to ensure all questions are resolved and completed within required Process employee expense reimbursements, ensure accuracy of G/L coding, proper approvals and confirm payment, some oversight. Precise entry of all expense reimbursement information into the Oracle Accounting system, rejecting receipts outside of reimbursement policy, and work with employees and approvers as needed and ensure payments are made within required deadlines. Audit expense reimbursements for accuracy of entry and completeness of information provided. Provide information as needed to AP Supervisor/Manager for those expense users abusing policy. Ensure proper documentation is obtained to adhere to policies and procedures for Concentra business and Travel Expenses. Research employee inquiries and discrepancies. Flag any unusual or questionable receipts or excess charges submitted for reimbursement. Assist and notify the Supervisor/Manager of employees who paid a supplier via cash or check and provide required documentation to complete 1099 adjustments. Work with field to obtain W9’s for these vendors when not received with expense report. Review Concur questions to ensure all questions are resolved and completed within required deadlines. Assist users with rejections, attaching receipts and resubmitting for expenses for reimbursement. Support special projects and undertake other duties as requested. Qualifications Education Level: High School Diploma or GED Minimum of 1 years in an office environment; 2 years preferred Experience working in a high-volume multiple facility operating structure environment is a plus Accounts payable high-volume experience with Expense Report processing is a plus Good interpersonal skills Good oral and written communication skills Basic Math Skills Ability to thrive in a fast-paced environment and possess a personal sense of urgency and attention to detail. Attention to detail and accuracy. Excellent oral and written communication skills. Proficiency in Microsoft Excel and ability to learn other systems as needed (Oracle) Ability to work independently and as part of a team. Work with leadership team to identify areas of risk or potential improvements Possess a continual sense of curiosity and desire to improve processes. Ability to follow company and departmental policies and guidelines. Additional Data Employee Benefits 401(k) Retirement Plan with Employer Match Medical, Vision, Prescription, Telehealth, & Dental Plans Life & Disability Insurance Paid Time Off Colleague Referral Bonus Program Tuition Reimbursement Commuter Benefits Dependent Care Spending Account Employee Discounts We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation, if required. *This job requires access to confidential and sensitive information, requiring ongoing discretion and secure information management* Concentra is an Equal Opportunity Employer, including disability/veterans

Responsibilities

The AP Representative is responsible for accurately processing employee expense reimbursements and payments through the Concentra accounts payable system. This includes auditing expense reimbursements for accuracy, ensuring proper documentation, and resolving employee inquiries.