ACCOUNTS PAYABLE SPECIALIST

Temp-to-Hire | Orange County California
ALIGN Executive Search is partnering with a growing organization to find a detail-oriented Accounts Payable Specialist.

POSITION OVERVIEW:

The Accounts Payable Specialist will be responsible for managing and processing vendor invoices, ensuring accurate and timely payments, and maintaining up-to-date financial records. This role collaborates with vendors and internal departments to resolve discrepancies and support the efficiency of accounts payable operations. Because this position involves highly sensitive information, you must maintain strict confidentiality, demonstrate ethical handling of data, and exercise discretion, integrity, and sound judgment in all tasks.

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
• 2–4 years of experience in accounts payable or general accounting
• Strong understanding of GAAP and accounts payable principles
• High attention to detail and accuracy
• Proficiency with accounting software and Microsoft Excel
• Strong organizational and time management skills
• Excellent communication and customer service abilities
• Ability to perform multiple tasks concurrently with professionalism
• Ability to work independently and exercise sound judgment
• Advanced computer and technology skills
• Clear and concise verbal and written communication in English
• Must be able to maintain strict confidentiality in all matters

PREFERRED EXPERIENCE:

• Experience with ERP systems, specifically QuickBooks
  If you are a dedicated A/P professional who values accuracy, accountability, and confidentiality, we want to hear from you.
  Apply today to learn more.
  Please contact Michael Irving directly at
  Michael@alignexec.com
  949-313-0382
  Job Type: Full-time
  Pay: $27.50 per hour
  Work Location: In perso

• Invoice Processing: Receive, review, and process vendor invoices; verify accuracy and compliance with purchase orders and receipts
• Payment Processing: Prepare and execute payment runs including electronic transfers, checks, and other methods; generate Positive Pay files and upload to bank portal; ensure payments meet vendor terms
• Account Reconciliation: Reconcile A/P transactions and vendor statements; investigate and resolve discrepancies or issues with invoices and payments
• Vendor Management: Maintain accurate vendor records including contact information and payment terms; communicate with vendors to address inquiries, resolve issues, and manage disputes
• Cash Posting: Accurately post customer payments from manual check deposits, ACH, wire transfers, and miscellaneous deposits to appropriate accounts
• Documentation: Maintain organized records of all A/P transactions, including invoices, payment confirmations, and correspondence; ensure all documentation is audit-ready
• Reporting: Assist with preparing accounts payable reports and summaries for management; provide insights into payment trends and outstanding obligations
• Compliance: Ensure adherence to internal controls, company policies, and regulatory requirements related to accounts payable
• Perform other related tasks as required