APAR Administrative Assistant at SMT INC

Oceanside, California, United States -

Full Time

Start Date

Immediate

Expiry Date

01 Sep, 26

Salary

25.0

Posted On

03 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Accounts Receivable, Bookkeeping, Account Reconciliation, QuickBooks, Google Suite, Microsoft Excel, Data Entry, Billing, HIPAA Compliance, Time Management, Written Communication, Verbal Communication, Financial Recordkeeping, Organization, Confidentiality

Industry

Description

Description Join Our Team Solutions In Recovery partners with Crownview Co-Occurring Institute, and we are dedicated to improving the lives of individuals through compassionate behavioral healthcare services. We value teamwork, integrity, accountability, and excellence in everything we do. If you are looking for an opportunity to contribute to a mission-driven organization while growing your administrative and financial skills, we encourage you to apply. We are seeking a detail-oriented and organized AP/AR Administrative Assistant to support our accounting and administrative operations. This position plays a critical role in maintaining accurate financial records, processing accounts payable and receivable transactions, and providing administrative support to ensure efficient business operations. Apply today and become part of a team committed to making a difference. Position Summary The AP/AR Administrative Assistant is responsible for processing invoices, managing vendor and client accounts, maintaining financial records, supporting billing activities, and assisting with various administrative functions. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment. Essential Duties and Responsibilities Accounts Payable Process vendor invoices and ensure timely and accurate payment. Verify invoice approvals and supporting documentation. Reconcile vendor statements and resolve discrepancies. Maintain vendor files and records. Assist with month-end accounts payable reporting. Accounts Receivable Generate invoices and client billing statements. Post and reconcile incoming payments. Monitor outstanding balances and assist with collection efforts. Research and resolve billing discrepancies. Maintain accurate customer account records. Administrative Support Maintain electronic and paper filing systems. Assist with data entry, recordkeeping, and document management. Answer and direct incoming phone calls and emails. Coordinate office supplies and administrative requests. Support Human Resources, Operations, and Finance departments as needed. Prepare reports, spreadsheets, and correspondence. Compliance & Confidentiality Maintain strict confidentiality of financial, employee, and client information. Comply with HIPAA regulations and company policies. Ensure accuracy and completeness of financial documentation. Benefits Competitive compensation Paid Time Off Medical, Dental, and Vision Insurance 401(k) Retirement Plan Professional Development Opportunities Supportive Team Environment Pay: $23 - $25 an hour, hourly, non-exempt in person Monday - Friday, 9 am to 5 pm. Requirements MINIMUM JOB REQUIREMENTS Education, Training, and Experience Required: High school diploma or equivalent required. Minimum of 2 years of Accounts Payable and Accounts Receivable experience. Experience with bookkeeping and account reconciliations. Experience with QuickBooks or similar accounting software Attainment of at least 18 years of age A Health Screening with negative TB Test Results Current Basic Life Support Certification-First Aid/CPR Valid Driver's License; driving is a requirement for the position Required Knowledge, Skills, and Abilities: Knowledge of Accounts Payable and Accounts Receivable processes. Experience with QuickBooks, Square, Google Suite, and Microsoft Office Suite, particularly Excel. Strong attention to detail and accuracy. Excellent organizational and time-management skills. Strong verbal and written communication skills. Ability to manage multiple priorities and meet deadlines. Ability to maintain confidentiality and handle sensitive information. Knowledge of accounting principles and financial recordkeeping. Ability to work independently and collaboratively in a team environment. Knowledge of HIPAA and confidentiality requirements when applicable.

Responsibilities

The role involves processing accounts payable and receivable transactions, managing vendor and client accounts, and maintaining accurate financial records. Additionally, the assistant provides general administrative support, including filing, data entry, and coordinating office requests.