Appointment Secretary- OB/GYN Medical Center Associates at Privia Health

Houston, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Jan, 26

Salary

0.0

Posted On

24 Oct, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling, Customer Service, Patient Registration, Insurance Verification, Multitasking, Communication, Problem Solving, Data Entry, PBX Experience, EMR Experience, HIPAA Compliance, Office Equipment Operation, Time Management, Flexibility, Professionalism, Team Collaboration

Industry

Hospitals and Health Care

Description

Company Description We are a group of providers united by our clinically integrated, high-performance network and shared belief that physician autonomy is key to improving healthcare. As a physician-led medical group, we provide the tools, talent, and technology that enable you to improve patient care and your practice’s economic outcomes. We remove administrative work to help you transition to and thrive in value-based care so you can focus on patients, not paperwork and policy. Job Description Location: Onsite at 7900 Fannin St # 4000, Houston, TX 77054 Schedule patient and ancillary department appointments in a professional, efficient and timely manner; provide excellent customer service to external and internal customers. Be informative to all customers. Essential Job Duties: Schedule and reschedule new patients and established patients’ appointments. Register new patients and update established patients’ accounts. Collect/update patient insurance information during each call. Be knowledgeable with doctor’s specialties, office locations, insurance guidelines, scheduling protocols. Phone backup for nurses during lunch or when doctors are out. Overhead page when necessary. Be familiar with nurses and doctors “Emergency on Call” protocol. Be flexible with multitasking during high call volume peaks. Answer websites and smile reminder emails. Make exit appointments for doctors and ancillary departments. PBX and be knowledgeable in all areas of Ob/GYN Medical Center, CBO, MSO and Satellites (locations, personnel directory, websites). Mail out patient recalls. Damage control with unsatisfied patients. Mail out new patient packages when necessary. Follow HIPAA guidelines. Other miscellaneous duties as assigned. Qualifications 1+ year of experience, preferably in a OB/GYN medical office setting.. 1+ year of PBX or call center experience. 1+ year of Athena EMR experience (Preferred). Basic computer literacy. Ability to handle yourself in a professional manner. Ability to accurately enter patient data into office software. Be a self-motivator and problem solver. High School Graduate or GED. Physical Demands Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies; occasionally lifting files or paper weighing up to 30 pounds; requires manual dexterity sufficient to operate a keyboard, operate a telephone, copier and such other office equipment as necessary; vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts; it is necessary to view and type on computer screens for long periods and to work in an environment which is very stressful. Additional Information All your information will be kept confidential according to EEO guidelines. #LI-DNI Privia Health is committed to creating and fostering a work environment that allows and encourages you to bring your whole self to work. We understand that healthcare is local and we are better when our people are a reflection of the communities that we serve. Our goal is to encourage people to pursue all opportunities regardless of their age, color, national origin, physical or mental (dis)ability, race, religion, gender, sex, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state or local law.

Responsibilities

The Appointment Secretary is responsible for scheduling and rescheduling patient appointments, providing excellent customer service, and ensuring accurate patient data entry. Additional duties include handling phone calls, managing patient recalls, and following HIPAA guidelines.