JOB SUMMARY

We are seeking a highly organised and professional Receptionist/Administrative Assistant to join our team. The ideal candidate will be the first point of contact for our parents, students and visitors, providing exceptional customer service while managing various administrative tasks. This role requires proficiency in office management, data entry, and clerical duties, ensuring the smooth operation of our office environment.
You will complete a level 3 apprenticeship in Business Administration.

QUALIFICATIONS

• GCSE English and Maths (Grade 6 or higher)
• Proficient in using office software, particularly Microsoft Programs.
• Strong organisational skills with the ability to manage multiple tasks simultaneously.
• Excellent typing skills with attention to detail for accurate data entry.
• Demonstrated ability to communicate effectively both verbally and in writing.
• A professional appearance and demeanour with a positive attitude towards customer service.
• Ability to work independently as well as part of a team in a fast-paced environment.
  If you are a motivated individual who thrives in an administrative setting and possesses the necessary skills to excel as a Receptionist/Administrative Assistant, we encourage you to apply for this exciting opportunity.
  Please apply on our website - you must complete our application form.
  https://www.habstrustsouth.org.uk/vacancies/
  Job Type: Apprenticeship
  Pay: From £7.55 per hour
  Expected hours: 30 per week

Benefits:

• Company pension
• Employee discount
• On-site parking
• Referral programme

Schedule:

• Monday to Friday
• No weekends

Work Location: In person
Application deadline: 20/08/2025
Expected start date: 01/09/202

• Greet and assist students and visitors in a friendly and professional manner.
• Manage incoming phone calls, ensuring excellent phone etiquette and directing calls as necessary.
• Perform data entry tasks accurately and efficiently using Microsoft Programs and Arbor (our MIS)
• Maintain organised filing systems, both electronic and paper-based, to ensure easy access to information.
• Schedule appointments and manage calendars for team members as required.
• Assist with general clerical duties, including photocopying, scanning, and preparing documents.
• Support the team with administrative tasks to enhance productivity and workflow.
• Handle correspondence, including emails and postal mail, with attention to detail.