flexhive is your on-demand talent platform. We are searching for experienced and reliable Executive Assistants keen to join well-respected state and federal government agencies such as Agriculture, Climate Change, Infrastructure and more.

EXPERIENCE:

• A demonstrated ability to provide high-level executive support in a fast-paced environment.
• Strong organisational and time management skills.
• Well-developed interpersonal, liaison and representational skills and the ability to establish and maintain relationships.
• Excellent written and verbal communication skills, including a strong attention to detail.
• Proficiency in the use of office software, including Microsoft Office Suite.
• A high degree of discretion and professionalism.
• Knowledge of government processes and procedures (highly desirable).

ABOUT THE ROLE

Seeking a highly motivated and skilled APS4 Executive Assistant to join a dynamic team within a Federal Government Department on a 6-month fixed term contract. This is an exciting opportunity to work with a high-profile Federal Government client and support senior executives in their mission to serve the Australian people.
We are seeking individuals with a proven background in administrative and executive support who can operate in a fast paced and changing environment, add value through their strong communication skills, stakeholder engagement and display drive and initiative.
Organisation: Federal Government Department
Employment type: Contract
Proposed start date: Start date will be confirmed once onboarding is completed, which will take between 7-14 business days
Salary for fixed term contract: $72,000 to $78,500 plus 15.4% Superannuation. This payrate is inclusive of mandatory 25% casual loading.
Working hours: Full time (Monday to Friday, 38 hours per week)
Contract duration: 6 months with potential extension
WFH options: Flexible working arrangements, up to 3 days WFH per week
Eligibility requirements: Must be Australian Citizen with existing Baseline clearance, OR be eligible to obtain and maintain Baseline

KEY RESPONSIBILITIES

As an APS4 Executive Assistant, you will play a crucial role in providing administrative and secretarial support to senior executives. Your key responsibilities will include:

• Calendar Management: Scheduling appointments, meetings, and events for senior executives and staff, ensuring efficient use of their time.
• General Administration Support: Provide high quality, accurate, timely and professional administrative and logistical support to the executives, staff, stakeholders, and clients.
• Travel Coordination: Management of branch finances and travel in line with allocated budgets.
• Document Management: Drafting, editing, and proofreading documents, correspondence, and reports to a high standard.
• Communication: Managing and prioritising emails, phone calls, and other correspondence on behalf of senior executives.
• Meeting Support: Attending meetings, taking accurate minutes, and following up on action items to ensure timely completion.
• Confidentiality: Maintaining strict confidentiality of sensitive information and handling classified materials as required.