Aquatics Assistant at Valley of the Sun Jewish Community Center

Scottsdale, Arizona, United States -

Full Time

Start Date

Immediate

Expiry Date

07 May, 26

Salary

0.0

Posted On

06 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration, Management, Scheduling, Communication, Leadership, Customer Service, Financial Reporting, Problem Solving, Teamwork, Training, Event Coordination, Safety Procedures, Database Management, Inventory Management, Time Management, Emergency Response

Industry

Community Services

Description

Description Aquatics Administrative Assistant Job Description Under the direction of the Aquatics Director (AD) and the Assistant Aquatics Director (AAD), the Aquatics Administrative Assistant handles a wide range of administrative and management support tasks. This position requires working closely with the AD/AAD in the following areas: program registration, scheduling and billing; coordination of daily departmental operations; and communication with staff and customers. This position requires cultivating relationships with staff, members and customers that are friendly, professional and supportive. Key Responsibilities Jill and Lee Weiss Swim Academy Track incoming registrations and withdrawals Schedule all instructor swim lessons, evaluations and make-up lessons; minimizing gaps where possible Ensure billing is accurate each month and provide financial reports and/or analysis for budget purposes Manage all incoming and outgoing electronic, telephone, and walk-in communications for potential, current or returning customers and VOSJ staff Attend scheduled supervision meetings with the AD or AAD Assist in training swim instructors on the platform used for scheduling swim lessons and completing progress reports Attend local events to promote the swim lesson program Work with the AD/AAD to coordinate summer camp services and schedules Maintain a 24-hour response window for potential customers and current members Transport children to and from the ECC for swim lessons when walkover staff is unavailable May be required to fill in as a swim instructor or deck supervisor due to staff absences Other aquatics administrative responsibilities Assist in the coordination of Lifeguard Classes Manage the use of lap lanes through upace Work with the AD and AAD to ensure website information is correct; suggesting updates as needed Attend VOSJ Operations Meetings and other departmental meetings Address safety concerns and submit work orders as needed Provide feedback and suggestions for improvement of current or new aquatics programming Participate in agency-wide assignments and training Maintain a working knowledge of all program areas and actively communicate program information to clients and staff Assist in the researching, ordering and submitting of Purchase Orders Assist in maintaining program inventory Complete all VOSJ system-wide reporting and paperwork requirements in a timely manner including metrics, enrollment projections, and work plans. Maintain an accurate Outlook calendar Requirements Knowledge, Skills and Experience Required Experience in administration or management preferred but not required Proficiency in scheduling software; Microsoft apps and database management Strong leadership and communication skills Ability to remain calm and focused in high-stress situations Knowledge of emergency response procedures Ability to work effectively with a diverse range of staff, participants and members Minimum age of 18 Background Check for employees over 18 shall be subject to pre-employment Maintain a current fingerprint clearance card on file Educational Requirements High school diploma Physical Requirements Hours: 40+ hours/week Able to work in an outdoor pool facility in summer and winter conditions Remain outside in 100+ degree temperatures Variable working hours include weekdays, weekends and holidays

Responsibilities

The Aquatics Assistant will handle administrative tasks such as program registration, scheduling, and communication with staff and customers. They will also assist in training swim instructors and coordinate summer camp services.