AR & Collections Specialist at CALIFORNIA COMMERCIAL SOLAR INC

Visalia, California, United States -

Full Time

Start Date

Immediate

Expiry Date

04 Apr, 26

Salary

31.25

Posted On

04 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Receivable, Cash Management, Financial Reporting, Customer Inquiries, Analytical Skills, Problem-Solving, MS Office, Communication Skills, Organizational Skills, ERP Accounting Systems, Customer Relationship Management, Billing Discrepancies, Payment Processing, Documentation, Team Collaboration, Time Management

Industry

Renewable Energy Semiconductor Manufacturing

Description

Job Details Level: Experienced Job Location: Visalia Office - Visalia, CA 93291 Position Type: Full Time Salary Range: $25.72 - $31.25 Hourly Travel Percentage: None Job Shift: Day General: Team and individual contributor for day-to-day, monthly, quarterly, and year-end operations of Accounts Receivable (“A/R”) Provides support and back-up to Accounts Payable tasks. As needed Aids in cash management reporting Assists in monthly close activities as directed by the CFO Performs general accounts analysis and reconciliations for A/R Assists in the preparation of financial reports Prepares reports and documentation in support of internal and external audits Support of internal and external customer inquiries Coordinate project-specific systems connected with A/R work Compile statistical and financial accounting reports and tables Perform filing and general administrative tasks within the department Assist in the formulation, analysis, and execution of new CalCom Energy accounting procedures and processes Create, organize, and maintain all customer files. Perform other tasks and projects as assigned by CFO Accounts Receivable: Process customer invoices and milestone payments Process and post all received payments from customers per CalCom processes Reconcile customer accounts to ensure correct payment application Provide preliminary customer lien waivers (PLNs) Coordinate obtaining and documenting Certificates of Insurance (COIs) Monitor customer accounts for overdue payments Contact customers (by phone and email) to follow up on past-due payments Maintain accurate and up-to-date customer and accounts receivable records Prepare and submit regular reports, such as AR aging reports, to management Document all collection activities and client communications thoroughly Respond to customer inquiries regarding billing, payments and account issues Investigate and resolve discrepancies, billing errors and payment disputes, working with other CalCom team members to resolve client issues Foster positive relationships with customers, even while management collections Communicate with internal teams regarding past due accounts and account holds Knowledge, Skills, and Experience: Required: 5-7 years work experience in an A/R Specialist capacity, Bachelor’s degree preferred ERP Accounting system experience required Strong MS Office skills – MUST be intermediate in MS Excel Excellent written/oral communication skills Strong analytical and problem-solving skills Ability to work independently, as well as with a team, to prioritize tasks Strong organizational skills Ability to work under pressure and meet deadlines accurately and consistently in a fast-paced and dynamic work environment Ability to maintain the highest level of integrity and confidentiality Preferred: Construction or solar industry experience Stable work history Acumatica experience

Responsibilities

The AR & Collections Specialist is responsible for day-to-day operations of Accounts Receivable, including processing invoices and payments, monitoring overdue accounts, and assisting in financial reporting. This role also involves supporting internal and external customer inquiries and maintaining accurate records.