The Administrative Assistant supports the AEC department in delivering construction projects efficiently and in alignment with organizational standards. This role involves providing senior-level administrative assistance, ensuring project documentation compliance, managing budgets, and facilitating smooth project workflows.

• Provide proactive administrative support to the project management team to improve safety, quality, and processes.
• Prepare and process project documentation, including approvals, invoices, drawings, and correspondence.
• Assist in budget preparation, monitoring project finances, and advising on deviations.
• Compile and analyze complex data for memos, reports, spreadsheets, and presentations.
• Collaborate with Finance and Legal teams to ensure documentation compliance and support audits.
• Manage project information, maintaining knowledge of protocols and ensuring compliance.
• Arrange meetings and events, including organizing travel and refreshments when needed.
• Attend project meetings, take minutes, and follow up on action items to ensure deadlines are met.
• Draft monthly project reports for managerial approval.

• Provide proactive administrative support to the project management team to improve safety, quality, and processes.
• Prepare and process project documentation, including approvals, invoices, drawings, and correspondence.
• Assist in budget preparation, monitoring project finances, and advising on deviations.
• Compile and analyze complex data for memos, reports, spreadsheets, and presentations.
• Collaborate with Finance and Legal teams to ensure documentation compliance and support audits.
• Manage project information, maintaining knowledge of protocols and ensuring compliance.
• Arrange meetings and events, including organizing travel and refreshments when needed.
• Attend project meetings, take minutes, and follow up on action items to ensure deadlines are met.
• Draft monthly project reports for managerial approval