Architectural Operations Administrative Assistant at LaBella Associates

Rochester, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

03 Jun, 26

Salary

27.0

Posted On

05 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Word, PowerPoint, Excel, Financial Reporting, Administrative Support, AIA Contract Documents, Letter Proposals, Project Initiation, Invoicing Review, Independent Work, Teamwork, Task Management, Priority Adjustment, Interpersonal Skills, Communication Skills, Attention To Detail

Industry

Architecture and Planning

Description

We are currently looking to hire an Operations Administrative Assistant to work closely with our Operations Manager and support our Architecture Division. This position will require you to work full-time in our Rochester, NY headquarters office. Duties: • Work closely with Operations Manager on overhead expenses and financial reporting. • Provide general administrative support as needed. • Assist with AIA contract documents, letter proposals. • Work with Project Managers- assist with project initiation set up and review invoicing. • Perform other duties to support Operations Manager and division as assigned. • Expertise in Microsoft Word, PowerPoint and Excel with the ability to navigate complicated spreadsheets and pivot tables. • Ability to work independently and as part of a team. • Manage multiple tasks and adjust priorities. • Strong interpersonal and communication skills, both written and verbal. • High attention to detail with organizational, prioritization, time management and follow-up skills. • Minimum of 5 years experience working in a similar or related position. • Bachelor’s degree in Business Administration, preferably a concentration in Accounting. Salary Range: $25 - $27/hour The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location. Body, mind, and wallet—LaBella’s benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below. Flexible Work Schedule Health/Dental Insurance 401k Plan with Employer Match Paid Parental Leave Short & Long Term Disability Profit Sharing Paid Time Off Leadership Development Program Fitness Reimbursement Tuition Reimbursement Referral Bonus Program Wellness Program Team Building Events Community Service Events LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. LaBella Associates does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. LaBella Associates will not be responsible for any fees arising from the use of resume submitted by recruiting professionals or agencies that do not have a current placement fee agreement with LaBella Associates. All initial communication with recruiting professionals or agencies must go through human resources.

Responsibilities

The assistant will collaborate closely with the Operations Manager on overhead expenses and financial reporting, while also providing general administrative support to the Architecture Division. Key duties include assisting with AIA contract documents and supporting Project Managers with setup and invoicing review.