Artist Services Coordinator, Citywide and Charlie Parker Jazz Festival at City Parks Foundation

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Jun, 26

Salary

25.0

Posted On

15 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Logistics Management, Artist Hospitality, Expense Tracking, Guest List Management, Travel Coordination, Petty Cash Handling, Budget Tracking, On-Site Coordination, Credentialing, Troubleshooting, Teamwork, Customer Service, Attention To Detail, Professional Demeanor, Punctuality, Independent Project Management

Industry

Non-profit Organizations

Description

POSITION SUMMARY Reporting to the SummerStage & Charlie Parker Jazz Festival Programming Managers, the Artist Services Coordinator manages all aspects of previously negotiated artists' logistics at SummerStage Citywide and the Charlie Parker Jazz Festival (CPJF). The Coordinator also serves as the programming point person on site for artist hospitality. COMPENSATION: $25 per hour RESPONSIBILITIES Remote Advance and book previously negotiated flights, hotel accommodations, and ground transportation needs for artists. Acquire receipts and track artist's expenses. Advance and maintain artist’s guest list Maintain talent rooming lists and flight itineraries Handle petty cash and do shopping for the artist rider and catering fulfillments Additional artist relations support as needed Track the Artists Catering Budget throughout the season On Site Be on-site for all Citywide free and CPJF concerts from pre–sound check through artist departure, including post-show green room breakdown and cleanup. Arrive on site before the artists and make sure their area is set up properly Ensure all artists and artist team members are properly credentialed for venue access Troubleshoot any artist guest list requests Work in tandem with the programming and production office for all artists' needs, dressing room assignments and run of show. Set up the artist's table, green room or designated areas with coffee, tea, fruits, and snacks Greet artists upon arrival on site and check in on their needs throughout the day Keep track of hospitality inventory (snacks, utensils, napkins, cups, etc.) and replenish accordingly Coordinate and collect required signatures for posters, as needed Be warm, welcoming, greet artists, and act as the main point person for artists' hospitality Maintain the artist's green room cleanliness Serve as a runner for any hospitality last minute needs Support artist meet-and-greet, when needed. QUALIFICATIONS Minimum of three years experience as an artist support coordinator for a performing arts center, music venue, catering company, promoter and/or major tour Minimum three years of administrative work experience in the music business, performing arts, or with a talent agency Excellent multitasking skills and organizational skills Strong interpersonal and teamwork skills mi Strong customer service skills Attention to detail and high level of accuracy Demonstrate good judgment and a professional demeanor Extremely dependable punctual, detail-oriented and organized Ability to manage special projects independently and to completion Working knowledge of Google Apps required Valid driver’s license a plus Bachelor’s degree from an accredited college or university preferred ABOUT CITY PARKS FOUNDATION At City Parks Foundation (CPF), we are dedicated to invigorating and transforming New York City parks into dynamic, vibrant centers of urban life through arts, environmental education, sports, and community building programs for all New Yorkers. Our ethos is simple: we believe thriving parks mean thriving communities. Community engagement includes Partnerships for Parks, a public-private program of City Parks Foundation and NYC Parks, which supports and champions a growing network of community leaders who care and advocate for the transformation of our neighborhood parks and the Parks and Open Space Partners-NYC coalition of conservancies and alliances. We also administer the NYC Green Fund, a regranting program for parks and open space nonprofits and grassroots organizations. We produce SummerStage, the iconic free, outdoor performing arts festival in NYC, presenting world-class artists from across the globe and our own neighborhoods on our mainstage in Central Park and in local parks in all five boroughs, and our Swedish Cottage Marionette Theatre and roving PuppetMobile present marionette puppet theater throughout New York City. We connect youngsters to nature in the urban environment through progressive, experiential teaching. Using parks as classrooms, we provide learning experiences and hands-on activities in urban forests, coastal areas, and gardens. Free golf, tennis, track & field, soccer, and fitness programs bring high-quality instruction and equipment into areas where few organized athletic opportunities exist. We offer leveled training, year-round scholarship coaching, and special pro events. Applicants must be authorized to work in the United States. City Parks Foundation does not offer visa sponsorship.

Responsibilities

The Artist Services Coordinator manages all logistics for negotiated artists at SummerStage Citywide and the Charlie Parker Jazz Festival, handling remote tasks like booking travel and tracking expenses, as well as serving as the on-site programming point person for artist hospitality and green room management.