ASIP Receptionist

at  Catholic Charities Diocese

POSITION TITLE: Receptionist/Clerk – Afghan Support and Investment Program
DEPARTMENT: Refugee Services
REPORTS TO: ASIP Assistant Program Manager
SALARY RANGE $ 25.00 - $ 27.00 per hour DOE
WORK SCHEDULE: 40 hours per week, Monday - Friday, 8:00 a.m. to 5:00 p.m.
Some off-hour work (early morning, evening, weekend).
FLSA STATUS: Non-Exempt
BENEFITS: Medical, dental, and vision. Prescription drugs, life insurance,

pension, 403(b), vacation, 15 holidays and sick leave.
To apply for this position you need to complete this Application
POSITION SUMMARY: Entry-level position; delivers housing-related services to qualified applicants and reviews complex and error-prone applications at the agency’s Afghan Support and Investment Program. The Receptionist will be the first point of contact for Afghan clients so it is essential that you are welcoming and supportive. The Receptionist also works closely with the Intake Specialist team.

QUALIFICATIONS:

• Associate degree (AA) or equivalent from a two-year college or technical school, plus two to three years of related experience or equivalent combination of education and experience.
• At least two years of experience working with refugees, immigrants, and/or other migrants to provide culturally and linguistically appropriate services preferred.
• Knowledge of the resources and providers (governmental, civic, social, health, educational, economic, faith-based, etc.) that are available within the community/county to assist migrant families.
• Possess strong organizational skills, attention to detail, and high standards of quality.
• Knowledge and familiarity with the culture and community of immigrant/refugee population(s).
• Ability to use electronic case management database/software with the facility.
• Ability to work independently and in a team setting.
• Proficiency in all Microsoft Office programs, particularly Excel.
• Have a cooperative, friendly, and helpful attitude with clients and co-workers. Ability to work closely with other employees to ensure a positive, constructive environment within the program or department, and throughout the agency.
• Possess passion and enthusiasm for the Mission and Values of CCDSD
• Fluency in English, Dari, and Pashto ideal but not necessary.

• Manage incoming calls with professionalism and courtesy, providing prompt assistance to callers while maintaining a high level of professionalism.
• Demonstrate proficiency in understanding various accents and deciphering the meanings behind broken English to ensure effective communication.
• Foster inclusivity and collaboration in a multicultural office environment, promoting a sense of belonging among colleagues from diverse backgrounds.
• Maintain a comprehensive list of prospective clients, demonstrating strong organizational skills and attention to detail.
• Efficiently handle email correspondence, ensuring timely responses and effective communication with clients and stakeholders.
• Support team members in completing applications for rental assistance programs, contributing to the efficient operation of the program.
• Proficiently utilize Microsoft Office Suite, Google Workspace, and Excel for various administrative tasks.
• Utilize company software to check for duplicate callers, preventing unnecessary calls from being forwarded to case specialists.
• Promptly respond to voicemails, ensuring timely follow-up and resolution of inquiries.
• Keep track of parking validation expenses for monthly audit by management, maintaining accurate records