JOB SUMMARY:

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol. You will handle both routine and complicated items, such as coordinating travel, preparing expense reports, and composing correspondence. Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

EDUCATION AND EXPERIENCE REQUIREMENTS:

Requires an associate degree or related technical training preferred, and a minimum of 4-6 years of related experience.

REQUIRED KNOWLEDGE AND SKILLS:

• Excellent interpersonal and communication skills, with the ability to build relationships.
• Proactive and takes responsibility for work.
• Creative and analytical skills would be highly valued to support PowerPoint presentation development and collation of market information.
• A flexible team player who enthusiastically collaborates across our teams.
• Ability to multitask, while being highly organized and juggling multiple work streams.

BECHTEL IS AN EQUAL OPPORTUNITY EMPLOYER. ALL QUALIFIED APPLICANTS WILL RECEIVE CONSIDERATION FOR EMPLOYMENT WITHOUT REGARD TO RACE, COLOR, RELIGION, SEX, SEXUAL ORIENTATION, GENDER IDENTITY AND EXPRESSION, AGE, NATIONAL ORIGIN, DISABILITY, CITIZENSHIP STATUS (EXCEPT AS AUTHORIZED BY LAW), PROTECTED VETERAN STATUS, GENETIC INFORMATION, AND ANY OTHER CHARACTERISTIC PROTECTED BY FEDERAL, STATE OR LOCAL LAW.

Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to acesstmt@bechtel.com
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• Assisting manager with a moderate scope of decision-making activities.
• Handling complex administrative items independently.
• Providing support of a highly responsible and highly confidential nature.
• Independently anticipating problems and changing priorities; alerts manager and may take action to adapt manager’s schedule/commitments accordingly.
• Completing business independently, or referring to other staff, forwarding the most important to the senior manager, and following up to ensure action.
• Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol.
• Coordinating complex travel arrangements and travel itineraries; preparing detailed expense reports using Concur or other expense report software as required.
• Compiling and distributing conference notes and meeting minutes, and the action items that result from the conferences and meetings.
• Assigning document numbers and entering into Bechtel electronic document management system.
• May be required to send documents to the client’s document management system and may develop and implement administrative operational procedures and guidelines.