Asistente Administrativo Comita Project at Rio Tinto

Perímetro Urbano Medellín, Antioquia, Colombia -

Full Time

Start Date

Immediate

Expiry Date

18 Jul, 26

Salary

0.0

Posted On

19 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Executive assistance, Office management, Travel coordination, Event planning, Budget control, Procurement, Data management, Microsoft Office, Communication, Problem solving, Confidentiality, Time management, Organization, Bilingual

Industry

mining

Description

Asistente Administrativo Ejecutivo • Únase a un emocionante proyecto, y contribuya al crecimiento del negocio de los materiales para baterías. • Colabore con un equipo diverso, ágil y talentoso, centrado en la obtención de grandes resultados. • Función basada en Medellin, Colombia. Acerca del puesto Encontrar mejores formas de suministrar los materiales que el mundo necesita. Estamos buscando un Asistente Administrativo Ejecutivo altamente organizado y proactivo para unirse a nuestro equipo. Responsable de proporcionar soporte administrativo, operativo y de secretaría a empleados de nivel ejecutivo y country chair, a su equipo directivo directo y áreas asignadas, garantizando el funcionamiento eficiente de las operaciones, la comunicación y la gestión administrativa de la oficina y sus instalaciones. Responsabilidades principales • Brindar asistencia administrativa y de secretaría directamente a ejecutivos actuando con confidencialidad, tacto y diplomacia. • Recepción oficina: control de ingresos y accesos, atención a visitantes, manejo de entregas, correspondencia, recepción de facturas y filtrar y direccionamiento de llamadas telefónicas, correos electrónicos y comunicaciones entrantes. A su vez, custodiar las instalaciones físicas (oficina Medellín y apoyo parcial a bodega), asegurando el orden, control y adecuada operación de los espacios. • Organizar y coordinar viajes de negocios, reservas, logística y agendamiento de transportes locales para directivos y visitantes. Y a su vez planificar, coordinar y gestionar la logística, organización y pago de eventos corporativos, reuniones de oficina y actividades institucionales. • Controlar el suministro y reposición de consumibles de cafetería, aseo y papelería, tanto para la oficina como para la bodega. • Seguimiento a los gastos administrativos, apoyando el control presupuestal y los reportes requeridos, y a su vez atender y gestionar solicitudes de servicios integrales para las partes interesadas, incluyendo el seguimiento de tickets en plataformas corporativas (por ejemplo, RTTMS u otras). • Gestionar tableros de control, informes mensuales y brindar apoyo administrativo a proyectos funcionales o especiales, y a su vez, participar en la implementación y cumplimiento de políticas, prácticas y estándares administrativos definidos por la organización. • Administrar la bandeja de entrada del buzón de recepción de facturas, asegurando su correcta distribución, registro oportuno y seguimiento en los sistemas definidos (por ejemplo, Novosys). • Gestionar solicitudes de procurement en los sistemas corporativos (Novosys), bajo instrucción de los administradores de contratos y de acuerdo con los lineamientos del área de Finanzas, y a su vez, administrar archivos, registros, calendarios, agendas y documentación administrativa, tanto física como digital. Requisitos: • Formación en Administración, Secretariado Ejecutivo o carreras afines • Debe contar de 2 a 5 años de experiencia en roles similares. • Dominio del inglés, bilingüe. (excluyente). • Proactividad: Demuestra iniciativa y anticipa necesidades, tomando acción sin ser solicitado. • Habilidades Organizativas: Capacidad para gestionar múltiples tareas y priorizar eficazmente. • Habilidades de Comunicación: Excelente comunicación verbal y escrita en español e inglés. • Atención al Detalle: Alta precisión en la gestión de documentación y datos. • Gestión del Tiempo: Capacidad para gestionar eficientemente el tiempo y cumplir con los plazos. • Competencia Técnica: Dominio de Microsoft Office. • Resolución de Problemas: Fuertes habilidades analíticas y de resolución de problemas. • Discreción: Capacidad para manejar información confidencial con cuidado. Sobre Nosotros: En nuestra empresa, valoramos la eficiencia y efectividad en todas nuestras operaciones. Nuestro equipo de Servicios Empresariales apoya diversas funciones en toda la organización, asegurando flujos de trabajo continuos y maximizando la productividad. Este rol te permitirá contribuir directamente al éxito de nuestro equipo ejecutivo y de la organización. Al unirte a nosotros, mejorarás la eficiencia de nuestras operaciones y apoyarás el éxito de nuestros ejecutivos. **English* Executive Administrative Assistant • Join an exciting project and contribute to the growth of the battery materials business. • Collaborate with a diverse, agile, and talented team focused on achieving great results. • Role based in Medellín, Colombia. About the Role Finding better ways to supply the materials the world needs. We are seeking a highly organized and proactive Executive Administrative Assistant to join our team. This role is responsible for providing administrative, operational, and secretarial support to executive-level employees—including the Country Chair and their direct leadership team—as well as assigned functional areas, ensuring the efficient functioning of operations, communications, and administrative management for the office and its facilities. Key Responsibilities • Provide direct administrative and secretarial assistance to executives, acting with confidentiality, tact, and diplomacy. • Office Reception: Manage visitor entry and access control, greet visitors, handle deliveries and correspondence, receive invoices, and screen/route incoming phone calls, emails, and communications. Additionally, oversee the physical premises (Medellín office, with partial support for the warehouse), ensuring the orderliness, security, and proper operation of the spaces. • Organize and coordinate business travel, bookings, logistics, and local transportation arrangements for executives and visitors. Furthermore, plan, coordinate, and manage the logistics, organization, and payment of corporate events, office meetings, and institutional activities. • Monitor the supply and replenishment of office consumables, including cafeteria supplies, cleaning products, and stationery, for both the office and the warehouse. • Track administrative expenses, supporting budget control and required reporting; additionally, handle and manage requests for integrated services from stakeholders, including tracking service tickets on corporate platforms (e.g., RTTMS or similar). • Manage dashboards and monthly reports, and provide administrative support for functional or special projects; furthermore, participate in the implementation of, and ensure compliance with administrative policies, practices, and standards defined by the organization. • Manage the invoice receipt inbox, ensuring proper distribution, timely recording, and follow-up within designated systems (e.g., Novosys). • Manage procurement requests within corporate systems (Novosys), under the instruction of contract administrators and in accordance with Finance Department guidelines; additionally, manage files, records, calendars, schedules, and administrative documentation—both physical and digital. Requirements: • Education in Business Administration, Executive Secretarial Studies, or related fields. • Must have 2 to 5 years of experience in similar roles. • Proficiency in English, bilingual (mandatory). • Proactivity: Demonstrates initiative and anticipates needs, taking action without being prompted. • Organizational Skills: Ability to manage multiple tasks and prioritize effectively. • Communication Skills: Excellent verbal and written communication skills in both Spanish and English. • Attention to Detail: High level of accuracy in managing documentation and data. • Time Management: Ability to manage time efficiently and meet deadlines. • Technical Proficiency: Mastery of Microsoft Office Suite. • Problem Solving: Strong analytical and problem-solving skills. • Discretion: Ability to handle confidential information with care. About Us: At our company, we value efficiency and effectiveness in all our operations. Our Business Services team supports various functions across the organization, ensuring seamless workflows and maximizing productivity. This role will allow you to contribute directly to the success of our executive team and the organization as a whole. By joining us, you will enhance the efficiency of our operations and support the success of our executives. About Rio Tinto Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive. We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities. Respect and Inclusion At Rio Tinto, we particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA+ community, mature workers, people with disabilities and people from different cultural backgrounds. We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different. A drive for innovation and continuous improvement is at the heart of our company's purpose: Finding better ways to provide the materials the world needs. Here, you’ll find a home for curious people who care about their work and colleagues, are courageous about finding better ways to do things, and are empowered to adapt quickly to solve problems and meet opportunities. We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

The role provides comprehensive administrative and secretarial support to executive-level staff, including managing office operations, travel logistics, and facility maintenance. Additionally, the assistant handles procurement requests, budget tracking, and documentation management across both office and warehouse environments.