Asset Administrator at McGrew Equipment Company

Hanover, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

29 Jul, 26

Salary

65000.0

Posted On

30 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Inventory management, Asset management, Accounting, Accounts payable, Account reconciliation, ERP systems, Data entry, Financial reporting, Attention to detail, Organizational skills, Time management, Excel, VLOOKUP, Pivot tables, Communication

Industry

Machinery Manufacturing

Description

McGrew Management Company is seeking a detail-oriented and organized Asset Administrator to join our Corporate Office in Hanover, PA. This role supports both inventory and accounting functions across all McGrew Management affiliates — McGrew Equipment Company, Crownstone Equipment, and Iron Road Logistics. The Asset Administrator plays a key role in managing asset records, tracking inventory, processing inventory-related payables, and ensuring accurate financial reconciliation. The ideal candidate is dependable, analytical, and able to manage a high volume of tasks while maintaining accuracy and strong communication. Company Description McGrew Management Company provides shared services, strategic leadership, and operational support to a family of growing businesses in the heavy equipment and logistics industries, including McGrew Equipment Company, Crownstone Equipment, and Iron Road Logistics. Our team is built on integrity, teamwork, and old-fashioned business values. We believe in treating employees like family, investing in professional growth, and recognizing contributions at every level. What McGrew Management Company Offers You * A growing company with opportunities for career advancement * Comprehensive medical benefits for full-time employees * Dental, vision, life, and disability insurance for full-time employees * 401(k) retirement plan with company match * Paid holidays for full-time employees * Paid time off for full-time and part-time employees * Employee Assistance Program (EAP) * Exclusive employee discounts & access to year-round employee merchandise store * Supportive, team-oriented workplace culture Role Description The Asset Administrator is responsible for supporting the management, tracking, and financial processing of company assets across all affiliated companies. This role ensures accurate inventory records, monitors asset movement, processes inventory-related accounts payable transactions and performs account reconciliations to support overall financial accuracy. This position works closely with inventory management to maintain efficient asset and inventory management processes. Essential Duties & Responsibilities To perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. * Maintain accurate records of all whole goods inventory (new, used, and rental equipment, including attachments) within the operating system, ensuring completeness and real-time accuracy. * Load new assets into the system and work directly with manufacturers and vendors to resolve invoice discrepancies and documentation issues. * Coordinate procurement of new equipment through direct orders and dealer transfers to support sales and rental operations; monitor order status with manufacturers through delivery. * Track overall inventory (excluding fixed assets), including reviewing cycle counts submitted by branch locations and assisting in discrepancy resolution. * Support and assist with floor plan audits, ensuring proper documentation and compliance with lender requirements. * Process inventory-related vendor invoices, including proper coding, documentation, and approval routing; assist with payment coordination as needed. * Monitor and track asset location, status, and movement across all facilities, updating records as changes occur. * Perform account reconciliations for inventory and asset-related general ledger accounts to ensure financial accuracy. * Partner with accounting on asset capitalization, reporting, and overall financial alignment * Prepare and distribute inventory and asset-related reports to executive leadership, sales teams, and other stakeholders. * Identify and implement process improvements to enhance asset tracking, reporting, and overall operational efficiency. * All other duties as assigned. Educational & Experience Requirements * High school diploma or equivalent required; associate or bachelor’s degree in Accounting, Business, or related field preferred * 2+ years of experience in inventory management, asset management, accounting, or a related role * Experience with accounts payable processing and account reconciliations preferred * Proficiency with accounting or ERP systems * Strong attention to detail and accuracy in high-volume environments * Strong organizational and time-management skills with the ability to manage multiple deadlines Preferred Qualifications * Experience working in a supply-chain, inventory-based, or multi-location business * Knowledge of equipment, fleet, or whole goods inventory tracking * Intermediate Excel skills (VLOOKUP, pivot tables, basic formulas) * Experience working in a multi-company or shared-services environment Essential Physical Requirements While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit, use hands to handle or feel, and reach with hands and arms. Specific vision abilities required include close vision, distance vision, and the ability to focus. Equal Employment Opportunity McGrew Management Company and its affiliates provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Responsibilities

The Asset Administrator manages and tracks company assets, including inventory records and asset movement across multiple affiliates. They are also responsible for processing inventory-related accounts payable and performing financial reconciliations to ensure accuracy.