Asset and Facilities Director at Top Shelf Enterprises LLC

Waterloo, Iowa, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Sep, 26

Salary

0.0

Posted On

10 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Project Bidding, Vendor Management, HUD NSPIRE Compliance, Facilities Management, Scope of Work Development, Preventative Maintenance, Budget Planning, Contractor Management, Building Systems Knowledge, Multifamily Housing Management, Technical Training, Regulatory Compliance

Industry

Leasing Residential Real Estate

Description

Description About CVL CVL is an established real estate investment and property management company with over two decades of experience building and managing vibrant, people-centered communities across the Midwest. With a portfolio of more than 1000 multifamily units and ambitious plans for strategic expansion, CVL is rooted in a strong culture of integrity, collaboration, and operational excellence. At CVL, we prioritize people, act with integrity, foster vibrant communities, embrace innovation, and work together to deliver excellence — every day, in every role. The Opportunity The Asset & Facilities Manager is responsible for protecting and enhancing the physical condition of CVL’s portfolio. This role oversees capital and maintenance project bidding, scope of work development, HUD NSPIRE inspection readiness and compliance. The ideal candidate combines strong technical knowledge of building systems with strong organizational and communication skills. Key Responsibilities Project Bidding & Vendor Management Solicit, review, and compare bids from qualified contractors and vendors for capital projects and major repairs. Develop detailed scopes of work that clearly define project deliverables, timelines, materials, and quality standards. Monitor project execution against approved scopes; conduct site visits, punch list reviews, and final signoffs. Maintain a preferred vendor network across trade disciplines (HVAC, plumbing, electrical, roofing, etc.). HUD NSPIRE Inspections Serve as the company’s primary point of contact for HUD NSPIRE inspection preparation and coordination. Conduct internal pre-inspections using NSPIRE standards to identify and remediate deficiencies ahead of scheduled inspections. Track and manage all inspection findings to timely resolution; maintain documentation for HUD reporting requirements. Train site staff on NSPIRE standards, common deficiency categories, and unit and common area readiness expectations. Monitor regulatory updates to HUD inspection protocols and update internal checklists and procedures accordingly. Maintenance Training & Development Develop and deliver ongoing NSPIRE and other health and safety compliance training programs for maintenance teams across the portfolio. Identify training gaps and coordinate external certifications or trade courses (EPA 608, CPO, OSHA, etc.) as needed or as requested by property management. Portfolio Facilities Oversight Implement and oversee preventative maintenance programs for major building systems (HVAC, plumbing, electrical, roofing, elevators, fire/life safety). Partner with property management to prioritize capital needs and support annual budget planning for maintenance and CapEx. Respond to and manage critical facilities issues as requested (water intrusion, mold, major equipment failure, emergency repairs). Support due diligence and property transitions by assessing physical condition and developing remediation plans. What We’re Looking For 5+ years of experience in multifamily or affordable housing facilities/maintenance, with at least 2 years in a supervisory or portfolio-level role. Direct experience with HUD NSPIRE inspections (or predecessor REAC/UPCS standards) strongly preferred. Demonstrated ability to write scopes of work, solicit bids, and manage contractors through project completion. Working knowledge of residential building systems including HVAC, plumbing, electrical, roofing, and life safety. Strong organizational skills with the ability to manage multiple projects and properties simultaneously. Effective written and verbal communication skills; comfortable presenting to ownership and leadership. Valid driver’s license and willingness to travel across the portfolio. Why Join CVL? Join a purpose-driven company with a 20-year legacy and strong values. Play a direct role in maintaining the quality and compliance of a growing affordable housing portfolio. Lead a team of maintenance professionals and make a tangible impact on residents’ daily lives. Collaborate closely with senior leaders and a committed operations team. Cedar Valley Living, LLC. Provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Requirements Preferred Qualifications EPA 608 Universal, CPO, or other relevant trade certifications. Familiarity with property management software (Yardi, RealPage, or similar) and work order/CMMS platforms. CAMT designation or equivalent maintenance management credential.

Responsibilities

Oversees the physical condition of a multifamily portfolio by managing capital projects, vendor bidding, and maintenance programs. Ensures strict compliance with HUD NSPIRE inspection standards through internal audits and staff training.