Asset Management Systems Coordinator at University of Queensland

, , Australia -

Full Time

Start Date

Immediate

Expiry Date

21 Dec, 25

Salary

111686.0

Posted On

22 Sep, 25

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Asset Management, Data Governance, Lifecycle Planning, Financial Planning, Budgeting, Data Quality, Reporting, User Support, Configuration, GIS, Brightly, Archibus, ISO 55000 Principles, Condition Frameworks, Lifecycle Cost Modelling, Information Systems

Industry

Higher Education

Description

Property and Facilities Full-time, continuing position Base salary will be in the range $102,565 - $111,686 + 17% Superannuation (HEW Level 7) Based at our picturesque St Lucia Campus About This Opportunity The position is tasked with the ongoing management, enhancement, and upkeep of UQ’s enterprise-wide asset management system, ensuring it aligns with broader business and lifecycle asset management goals. Central to the role is maintaining accurate and current asset data, documentation, and processes that inform both operational and strategic decisions. Working closely with the Asset Management team, the role fosters a collaborative approach to data governance, asset performance tracking, and lifecycle reporting, while also providing daily support to colleagues across the team. Key responsibilities include: Produce data and reports that support financial planning and budgeting, including forward forecasts and estate condition/risk insights. Verify and maintain asset data across UQ platforms, ensuring system integrity, accurate registers, and timely consolidation of condition data in line with agreed frameworks. Drive end to end data quality, partnering with project teams to capture/validate asset register handover and streamline processes for reliable, timely insights. Administer and champion asset systems (e.g., Brightly, Archibus) configure, support users, and develop reporting/modelling to maximise value. Liaise with others across UQ and Property and Facilities to gain support and commitment towards achieving asset management responsibilities and outcomes Inform capital programs; support delivery/technical leads to develop Capital and Maintenance Works Programs against targets Lead or assist in the development and implementation of business tools relevant to asset management, such as Brightly, Archibus, GIS and others, to help ensure that UQ assets continue to meet present and future service standards About UQ As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world. Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community. Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: Up to 26 weeks paid parental leave/paid primary care leave 17% superannuation contributions + 17.5% annual leave loading Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program On campus childcare options Affordable parking (from just $6.15 a day) Salary packaging options About You A degree in a relevant field (e.g., information systems, engineering, business) with at least four years’ experience, or an equivalent mix of education, training, and experience. Experience managing organisational data and information, including testing integrity, validating sources, and resolving inconsistencies. Familiarity with asset condition frameworks and lifecycle cost modelling. Proven track record administering asset management systems and information platforms Relevant hands-on experience across asset management, geospatial, or information systems (e.g., Brightly, Archibus, GIS), including configuration and user support. History of building and maintaining reporting that drives outcomes. Working knowledge of ISO 55000 principles and how they translate to practical data governance, lifecycle planning, and performance reporting The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia. You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment. Questions? For more information about this opportunity, please contact Gordon Scott (Senior Manager Asset Performance and Services) at g.scott1@uq.edu.au. For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line. Want to Apply? We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload: Resume A cover letter summarising how your background aligns with the 'About You' section Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au. Other Information UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role. Applications close Sunday 12th October 2025 at 11.00pm AEST (R-55932). The University of Queensland (UQ) acknowledges the Traditional Owners and their custodianship of the lands on which UQ is situated. We pay our respects to their Ancestors and their descendants, who continue cultural and spiritual connections to Country. At the University of Queensland, we are proud to be one of Australia’s leading research and teaching institutions, consistently ranking among the top 50 universities worldwide. As a member of the prestigious Group of Eight (Go8) universities, UQ is widely recognised for its intensive focus on research and teaching excellence – evidenced by our numerous accolades including more teaching awards than any other Australian University and reflected in UQ being the number one recipient of ARC Fellowships and Awards nationally across all scheme years (totalling 452 awards worth $339 million). Our state-of-the-art facilities, libraries, and cutting-edge research centres offer unparalleled opportunities for academic and professional growth. With five faculties, a number of globally recognised research institutes, and over 100 research centres, we attract an interdisciplinary community of more than 7000 staff, supporting more than 55,000 current students from over 137 countries. UQ is dedicated to supporting the career aspirations of our students and staff. Our comprehensive career services provide personalized guidance, skills development, and networking opportunities to help you achieve your professional goals. Whether you are a student seeking internships and job placements or a staff member looking for career advancement, UQ is here to support you every step of the way. UQ values equity, diversity and inclusion and seeks to reflect the broader community by attracting and retaining high-quality staff from a range of backgrounds. Our commitment to equity, diversity, and inclusion aims to ensure that everyone at UQ feels valued and empowered to achieve their full potential. We are particularly interested to hear from people who bring diversity to UQ – whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, or people with a disability. Whether you are a recent graduate, an Academic, or an experienced professional, UQ offers a wide range of opportunities to help you grow and succeed. Explore our current job openings, discover our programs, and become part of a community that is dedicated to creating lasting, meaningful impact for the communities in which we live and work. For more information about working at UQ and our employee benefits (such as generous leave provisions, 17% superannuation, flexible working arrangements, and health and wellness discounts) please visit Why Work at UQ.

Responsibilities

The role involves managing and enhancing UQ’s asset management system, ensuring accurate asset data and documentation. It also includes producing reports for financial planning and collaborating with project teams to ensure data quality.