WHO WE ARE:

At VML, we are a beacon of innovation and growth in an ever-evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.
Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end-to-end solutions that result in revolutionary work.

WHAT WE’RE LOOKING FOR:

IMsci is seeking an Assistant Account Executive to join the team. As an Assistant Account Executive, you will provide support to one or more account teams by executing project-related tasks under the direction of a supervisor. You may work on multiple account teams, with different managers, and for various clients/brands. This position will allow you to learn more about medical education and will serve as a training ground for project management.

• Upload projects and monitor responses in client review system (i.e., Veeva, Zinc).
• Interact with and schedule services provided by outside vendors.
• Adhere to all internal processes (i.e., server filing, status reports and tracking, client communication documents, timesheet submission, editorial submissions, etc.).
• Understand the need to accurately book time and complete timesheets.
• Traffic materials for editorial review.
• Save key documents to the server.
• Learn about medical education projects and how to successfully execute them.
• Assist in preparation of project timelines and status reports.
• Schedule internal and client meetings.
• Assist senior members of the team to ensure all deliverables and client needs are met.
• Volunteer to help other work groups to get important/rush projects completed for the good of the company.
• Communicate regularly with team and internal support teams regarding the status of projects.
• Inform supervisor of any situation that could positively or negatively impact the account.

• Show an openness to learning by proactively researching the therapeutic categories you work in, asking questions of team members, and looking for new opportunities.

  Who You Are:

• Open and Collaborative | Our team is close-knit and supportive, and we’re working with a lot of unknowns – you must champion team environments that are comfortable and encouraging.

• Problem solver | Ensure quality control by reviewing agency products including: creative work, key client communications, key schedules, creative strategies, and strategic decks. Assist with day-to-day problem-solving by providing guidance to freelancers and raise issues and solutions to senior team. Dig in and figure out how to work around problems.
• Ego-less | We all wear the hats that need wearing, it’s a mentality that makes the team successful.