Assistant-Administrative at IU Health

Indianapolis, Indiana, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Oct, 26

Salary

0.0

Posted On

09 Jul, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Calendar Management, Meeting Coordination, Invoice Processing, Expense Request Processing, Microsoft 365, Outlook, Word, Excel, PowerPoint, Communication Skills, Administrative Support

Industry

Hospitals and Health Care

Description

ADMINISTRATIVE ASSISTANT – ACUTE CARE SURGERY Location: Methodist Hospital Schedule: Monday–Friday | 7:00 a.m. – 3:30 p.m. Department: Acute Care Surgery ROLE OVERVIEW This role plays a key part in reducing administrative burden so physicians and clinical leaders can focus on patient care. The Administrative Assistant provides essential support to the Acute Care Surgery team and collaborates closely with the trauma program team, facilities, and administrative partners across service lines. The team values collaboration and maintains a positive, family‑like work environment. KEY BENCHMARKS FOR SUCCESS * 0–3 months: Complete onboarding and become familiar with workflows and systems * 3–6 months: Build confidence in responsibilities and operate with increasing independence * 12 months: Fully independent and actively identifying efficiencies and process improvements PRIMARY RESPONSIBILITIES * Provide administrative support to physicians and leaders within Acute Care Surgery * Manage calendars and schedules, ensuring efficient coordination and prioritization * Coordinate meetings, including logistics and materials * Process invoices and expense requests * Respond to inquiries and support day‑to‑day administrative needs * Handle routine administrative and technical issues with basic guidance TOOLS FOR SUCCESS * Microsoft 365 (Outlook, Word, Excel, PowerPoint) * Strong communication skills * Ability to work independently and use available resources effectively QUALIFICATIONS * High School Diploma or GED required * 0–3+ years of relevant experience; previous administrative experience preferred * Experience working within a matrixed or complex environment is a plus * Basic proficiency in Microsoft Office (Word, Excel, PowerPoint). * Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care. * IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report. * A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training – advancing healthcare for all. * With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence. * At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development. * Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states. Indiana University Health is Indiana’s most comprehensive health system, with 15 hospitals and nearly 40,000 team members serving Hoosiers across the state. We’re looking for team members who are inspired by challenging and meaningful work for the good of every patient. People who are compassionate and serve with a purpose. People who aspire to excellence every day.

Responsibilities

Provide essential administrative support to physicians and leaders within the Acute Care Surgery team to reduce administrative burden. Responsibilities include managing calendars, coordinating meetings, and processing invoices and expenses.