Assistant, Administrative Support at WSP

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

11 Jun, 26

Salary

0.0

Posted On

13 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administration, Document Production, Proofreading, Compliance, Tender Submissions, Minute-Taking, Credit Card Reconciliations, Timesheets, Expense Reporting, Invoice Coding, Onboarding, Travel Coordination, Data Entry, Microsoft Office, Office 365, Organizational Skills

Industry

Professional Services

Description

What if you could work in a place full of opportunity, where every day brings new ways to grow? With us, you can. We’re currently seeking a Business Support Administrator to join our Melbourne office. Reporting to the Business Support Team Manager, you’ll be part of a national team providing high-quality administrative support to consultants across our Business Groups and through our online Business Support Centre. We offer hybrid work on a 37.5 hour timesheet weekly. What You’ll Do * Support project engineers and scientists with day-to-day administration. * Produce and format high-quality documents within required timeframes. * Review and proofread non-technical documents for accuracy and compliance. * Assist with tender submissions, including CVs, certificates, and client reports. * Coordinate and contribute to team meetings (e.g. minute-taking, follow-ups). * Support with credit card reconciliations, timesheets, expenses, POs, and invoice coding. * Help onboard new starters (e.g. access passes, workstations). * Organise travel, medicals, inductions, and training bookings. * Perform data entry tasks, including soil/rock log inputs. * Promote a culture of collaboration, safety, quality, and client service. * About You We’re looking for a proactive, tech-savvy administrator who thrives in a fast-paced environment and enjoys supporting a high-performing team. You’ll bring: * 2+ years of experience in office or team administration. * Previous industry experience an advantage * Strong Microsoft Office skills (Word, Excel, PowerPoint, Outlook); familiarity with Office 365 tools (Teams, SharePoint, OneDrive) is a plus. * Excellent organisational and time management skills. * Strong communication and relationship-building abilities. * A self-starter mindset with a collaborative spirit. * A commitment to quality, confidentiality, and continuous improvement. * Imagine a better future for you and a better future for us all. Join our close-knit community of talented individuals who share your passion for making a positive impact. Our global team includes more than 69,000 employees, working together to make a difference in communities both close to home and around the world. An employee Share Purchase Plan is available to all our permanent employees who wish to become owners and vested partners in WSP’s collective success. To find out more about our commitment to the health and wellbeing of our people, and the programs we’ve designed to help you thrive, go to our Employee Benefits [https://www.wsp.com/en-au/careers/why-join-us/employee-benefits] page. With us, you can. Apply today.

Responsibilities

The role involves providing high-quality administrative support to project engineers and scientists, which includes producing and formatting documents, assisting with tender submissions, and coordinating team meetings. Responsibilities also cover financial tasks like expense coding and onboarding new starters, alongside general data entry.