Assistant, Administrative Support at WSP

Vancouver, British Columbia, Canada -

Full Time

Start Date

Immediate

Expiry Date

13 Aug, 26

Salary

66800.0

Posted On

15 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office 365, SharePoint, Administrative Coordination, Event Planning, Travel Coordination, Expense Management, Onboarding Support, Data Entry, Document Management, Technical Troubleshooting, Professional Communication, Time Management

Industry

Professional Services

Description

What if you could redefine what's possible? With us, you can. You want Purpose. Growth. Opportunity. People who get it. We are the home of ambitious, passionate, and innovative world shapers. With an unmatched breadth and depth of engineering, advisory and science‑based expertise, our global minds unite to power local solutions. We are pathfinders and impact makers. We are Visioneers. We are WSP. -------------------------------------------------------------------------------- The Opportunity Build the Future With Us - This is your chance to play a key operational role in a dynamic, people‑centered office that supports impactful environmental and infrastructure work across British Columbia. In this role, you’ll help keep our Vancouver team connected, organized, supported, and ready to deliver exceptional work for our clients and communities. -------------------------------------------------------------------------------- Your Impact In this role, you will: * Support the smooth daily operations of the Vancouver office, helping create an organized, welcoming, and productive workplace for employees and visitors * Coordinate meetings, training sessions, and events by preparing materials, supporting logistics, preparing presentations, and ensuring strong follow‑through on action items. * Act as the primary point of contact for internal teams, responding to inquiries with clarity, care, and a solution‑focused mindset. * Maintain digital and physical information systems, including file organization, SharePoint updates, data entry, and document retrieval to support efficient workflows. * Support onboarding activities to help new employees integrate seamlessly into the Earth & Environment business line. * Troubleshoot basic office and meeting‑room technology issues and coordinate with IT when needed to keep employees productive. * Manage supplies, PPE, business cards, catering, and other operational needs to support teams in the field and office. * Coordinate travel and expense submissions to ensure efficient planning and compliance with corporate processes. * Collaborate closely with Business Support colleagues in BC and Yukon, contributing to shared projects and continuous improvement efforts. -------------------------------------------------------------------------------- The Skills That Set You Apart You’ll thrive in this role if: * You bring 2+ years of administrative or coordination experience, preferably in a professional services or technical consulting setting. * You’re confident with Office 365 tools such as Outlook, Teams, Word, Excel, OneDrive, and SharePoint — and enjoy learning new technology. * You excel at staying organized, prioritizing tasks, and keeping others informed to support deadlines and team commitments. * You approach challenges with curiosity and initiative — identifying solutions, offering ideas, and supporting continuous improvement. * You bring a warm, collaborative mindset and enjoy contributing to a positive workplace culture. * You demonstrate adaptability, professionalism, and care in working with colleagues, clients, and partners. * Post‑secondary education in administration or a related field is an asset. A valid driver’s licence is also considered an asset. -------------------------------------------------------------------------------- Why Choose WSP? We exist to shape communities to advance humanity. * Proudly Canadian – We are a Top 100 Employer in Canada for 2026. * A global community of brilliant minds — your next idea, mentor, or opportunity is always within reach. * Limitless opportunities start here. Whether across Canada or around the globe, we support you in tailoring your career to your ambitions — because your growth fuels ours. * Flexible work, real balance — We recognize the importance of balance in our lives and encourage you to prioritize yours. -------------------------------------------------------------------------------- Compensation * AB, BC, NT, NU, SK & YT: $50,500 – $66,800 * MB & ON: $46,000 – $63,400 * NB, NL, NS, PEI & QC: $45,600 – $60,500 Disclosure: The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes. -------------------------------------------------------------------------------- Make Your Mark with WSP If you’re driven by purpose and energized by supporting people who shape a better world, this is your opportunity to contribute to work that matters. Join us and help support the teams building the future. At WSP, we exist to shape communities to advance humanity. It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers. As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact. At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose. Join us. Please Note: Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here [https://www.wsp.com/en-ca/corporate/ca/health-safety]. Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. Full details here [https://www.wsp.com/en-ca/careers/notice-to-staffing-agencies].

Responsibilities

Provide comprehensive administrative and operational support for the Vancouver office to ensure a productive workplace. This includes coordinating meetings, managing office supplies, and supporting onboarding and travel logistics.