Assistant Administrator (Fund Services) at Ocorian

London, England, United Kingdom -

Full Time

Start Date

Immediate

Expiry Date

13 Apr, 26

Salary

0.0

Posted On

13 Jan, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Strong IT Skills, Communication Skills, Interpersonal Skills, Organizational Skills, Flexibility, Energy, Enthusiasm, Solution Driven Attitude, Team Spirit

Industry

Financial Services

Description

Company DescriptionFund services | Corporate | Capital markets | Private client | Regulatory & Compliance We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. Job DescriptionPurpose of the job To provide support and assistance to a team of administrators and managers in the provision of professional administration and company secretarial services to a variety of entities, for which Ocorian provides services to, and at all times comply with the Policies and Procedures of Ocorian. Main responsibilities To provide assistance to the administrators and managers in the administration of companies and funds which hold assets. To ensure all activities fall within the guidelines/stipulations of the statutory or governing documents and within the timeline deliverables. To undertake scanning and copying for client files. When required, to assit with preparing basic minutes and other meeting documents. To arrange payments of invoices and other payments. To take responsibility, under supervision, for being the immediate point of contact on allocated cases. To ensure that client database records are input correctly (including any statutory registers or other records) and updated when circumstances change. To become familiar with the terms of all relevant Instruments and Agreements relating to the entities under the administration of Ocorian.When required, to ensure the tax status of the entities are observed with the timely completion of tax returns and the payment of any notified tax liability.To deal with incoming correspondence expeditiously. Reference should be made to the relevant supervisor where the demands of the correspondence exceed capabilities. To prepare attendance notes of any telephone communication and circulate to relevant members of staff. To assist with the overseeing of the maintenance of the accounting records and preparation of annual accounts where this forms part of the services provided by Ocorian, where appropriate, through effective liaison with the Client Accounting Solutions team.To assist with the billing process, reviewing billing proformas/draft invoices where appropriate, at established frequencies and to discuss these with Line Manager/Director prior to processing.To monitor the aged debt position of matters under administration and to liaise with the Accounts Department and Directors to ensure that a tight control is maintained over the value and length of aged debts.When required, to assist in the process of undertaking periodic reviews of clients' matters in accordance with the timetable set by the Director.To ensure that during periods of absence from the office, the relevant manager and colleagues are informed and fully briefed of any anticipated client related matters which may arise during the period of absence. In the event that colleagues are absent from the office to undertake administration of matters allocated to colleagues as required, to ensure the needs of the client are met. To escalate any issues/risks arising promptly to Line Manager/Directors where appropriate. To ensure a basic awareness and understanding of local Regulatory requirements. To carry out any function/activity reasonably required by Line Manager, Management Team or Directors from time to time. QualificationsEducated to A level or degree standard. The post holder should be willing to work towards a professional qualification. Knowledge, skills and experience Strong IT skills. No funds/corporate/trust experience necessary. Previous office experience would be an advantage. Strong communication skills (written and spoken English). Competencies Good interpersonal skills are required to develop close working relationships with colleagues and clients. Flexibility, energy and enthusiasm. A solution driven attitude to problems. Strong organisational skills and the ability to work methodologically and accurately. Team spirit. Additional InformationAll staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful. These are:We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships. Equal Opportunities for EveryonePlease let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status. Region: UK, CI and Ireland Jurisdiction: London

Responsibilities

The Assistant Administrator will support a team of administrators and managers in providing professional administration and company secretarial services. Responsibilities include assisting with administration tasks, ensuring compliance with guidelines, and maintaining client database records.