Assistant Administrator - Fund Services at Ocorian

Luxembourg, , Luxembourg -

Full Time

Start Date

Immediate

Expiry Date

23 Feb, 26

Salary

0.0

Posted On

25 Nov, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounting, Finance, Business Administration, Law, MS Office, English, French, German, IT Skills, Interpersonal Skills, Organizational Skills, Attention to Detail, Team Spirit

Industry

Financial Services

Description

Company Description We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. What’s In It For You Competitive salary Private Pension Plan fully paid by the company after probation Private medical insurance with Catastrophe cover fully paid by the company Employee recognition program and spot bonuses Job Description To manage the day to day recurrent administrative tasks for a dedicated clients portfolio: Coordinating the administrative contacts with notaries, governmental offices, tax authorities, trade register and other external parties Preparing and filing the mandatory requisitions with the trade register Collecting signatures of documents and maintaining the files of client companies in accordance with and procedures Providing assistance in compliance/KYC/investment screening related matters Assisting with the setting up and administration of funds and companies Assisting with the organization of board meetings and shareholders meetings Preparing basic legal documents (minutes of the annual shareholders meetings and board meetings) Following-up the day-to-day recurrent operations and client requests #LI-JM1 #LI-OnSite Qualifications Master's student in the field of Accounting & Finance / Economics / Business Administration/ Law Good MS office skills Fluent in English. French and/or German would be an asset Strong IT skill Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels Able to work independently and capable to prioritise tasks as appropriate Flexibility, energy and enthusiasm Good organisational skills, attention to details and ability to work methodically and accurately Team spirit Additional Information All staff are expected to embody our three core values. These values underpin everything that we do and reflect the skills and behaviours we all need to be successful. We are AMBITIOUS - We think and act globally, seizing every opportunity to support our clients and staff - wherever in the world they may be. We are AGILE - Our independence from any financial institution gives us the flexibility and freedom to keep things simple, efficient and effective. We are COLLABORATIVE - We take the time to understand our clients' needs so that we can deliver personalised solutions every time. Equal Opportunities for Everyone Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected]. We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status

Responsibilities

Manage day-to-day administrative tasks for a dedicated client portfolio, including coordinating contacts with external parties and preparing mandatory filings. Assist with compliance, fund administration, and organization of meetings.