Assistant Advisor - Product Regulation at Ministry of Health - Manatū Hauora

Wellington, Wellington, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

31 May, 26

Salary

65850.0

Posted On

02 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Interpersonal Skills, Communication Skills, Organizational Skills, Prioritization, Time Management, Attention To Detail, Confidentiality, Critical Thinking, Initiative, Adaptability, Computer Literacy, Administrative Support, Workflow Management, Compliance Checking, Stakeholder Management

Industry

Government Administration

Description

Fixed term until 26 Feb 2027 | Wellington based Position Have an impact supporting the regulation of medicines for New Zealanders Develop valuable regulatory and administrative experience - supportive environment Midpoint of $65,850 dependent on your professional skills and experience Ko tōu ake mahi - What you’ll do In the Regulatory Services group, and our Product Regulation branch is responsible for specifically ensuring that medicines have acceptable quality, safety and efficacy. The Assistant Advisor supports the effective regulation of medicines by managing the workflow of Medsafe medicines applications and providing high‑quality administrative support to regulatory teams. Manage and coordinate the workflow of medicines applications, ensuring records, databases, and tracking systems are accurate and up to date Process Drug Master Files and new or changed medicine applications, checking completeness and compliance with requirements Issue regulatory correspondence, invoices, export certificates, and publish consents in the New Zealand Gazette Support quality, consistency, and continuous improvement by following Medsafe’s Quality System and reviewing process documentation Build positive working relationships and provide timely, clear responses to internal and external stakeholder queries Ko ngā pūkenga ōu - What you’ll bring Strong interpersonal and communication skills, with the ability to build effective relationships and tailor messages to a range of audiences Excellent organisational, prioritisation, and time‑management skills, with the ability to manage competing priorities and meet deadlines Proven ability to work under pressure while maintaining a high level of accuracy, attention to detail, and confidentiality Sound judgement and critical thinking skills, with the ability to use initiative and adapt to new processes and ways of working Strong computer literacy and experience in administrative or support roles, enabling the delivery of high‑quality outputs Ngā hua o tō mātou whare - What we bring Discover a world of opportunities for personal and professional growth. We're not just a workplace; we're a whanau that values your well-being and the importance of work-life balance. At Manatū Hauora, we value the authentic ‘you’, ensuring that every voice is heard and every perspective matters. Your wellness is our priority, with comprehensive support and resources to keep you thriving. Join us today and be part of a team dedicated to improving healthcare. We are committed to fostering an inclusive and respectful environment, welcoming applicants from diverse backgrounds. We value the unique perspectives and experiences each individual brings. Please contact us if you require any support to ensure the recruitment process is accessible. Me pēhea te tono mai - How to apply Applications close on Wednesday 11th March. Please note that to be eligible for this role you must have full time working rights and be based in Wellington. If you intend to relocate, please state our plans in your cover letter. We are reviewing applications as they come in and interviews may take place during the advertising period. Please note if we receive a high number of applications this job may close prior to the closing date. View the position description here and apply, please follow the online process at our Careers Website. Please ensure you upload a CV and covering letter with all applications. If you have any questions, email the recruitment team at recruitment@health.govt.nz. The Ministry of Health is steward of the New Zealand health system and the lead advisor to Government on health. Our overarching goal is for all New Zealanders to live longer and in better health to have an improved quality of life. As steward, we set the direction across the health system so we and others can make informed decisions and prioritise resources accordingly. We advise the Government on health policy, and regulate and monitor the health system, to ensure all New Zealanders have access to health care for better health outcomes. Our role is to create an environment where all New Zealanders are supported to stay well and where all parts of the health system are supported to operate at their best.

Responsibilities

The Assistant Advisor supports medicine regulation by managing the workflow of Medsafe medicines applications and providing high-quality administrative support to regulatory teams. Key tasks include coordinating application workflows, processing files, issuing regulatory correspondence, and supporting quality improvement initiatives.