Assistant Athletic Director at The Bush School

Seattle, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Jun, 26

Salary

88000.0

Posted On

27 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Leadership, Communication, Scheduling, Logistics Coordination, Facility Management, Event Management, Compliance Tracking, Record Keeping, Team Collaboration, Problem Solving, Confidentiality Management, Technology Proficiency, Student Support, Coach Support, Administrative Support, Budgeting

Industry

Description

Job Title: Assistant Athletic Director Department: Athletics Reports To: Athletic Director FLSA Status: Exempt On-Site: Yes FTE: 12- Month Schedule (Start Date: August 3,2026) Pay Range: $80,000-$88,000 Who Thrives at Bush You find joy in working with students and alongside a passionate, thoughtful community of educators. You believe deeply that learning is most powerful when it is experiential, and when students learn by doing, exploring, and reflecting, rather than simply being told what to know and remember. You are invested in the growth of children as whole people, supporting their curiosity, sense of purpose, and capacity to contribute meaningfully to their communities, both within and beyond the classroom. You are a lifelong learner who welcomes both support and challenge, and you are excited by the opportunity to continue developing your craft in a collegial, reflective environment. You are energized by contributing your skills and ideas, making a meaningful impact, and being part of something larger than yourself. Who We Are Founded in 1924 and located in Seattle’s Madison Valley neighborhood, The Bush School is an independent school serving students from Kindergarten through Twelfth Grade. Bush offers a rich, intellectually engaging program grounded in experiential learning, designed to spark in students of diverse backgrounds and talents a passion for learning, accomplishment, and contribution to their communities. Our curriculum challenges students to think deeply and creatively, preparing them to thrive in future endeavors while remaining rooted in the school’s longstanding core values. We are committed to fostering an inclusive and diverse community in which every individual can say, “I belong.” We seek educators and staff who are passionate about their work, highly skilled in their practice, and who bring a wide range of perspectives and experiences to our community. We believe deeply in the role education and diverse learning environments play in advancing equity, inclusion, and a shared sense of responsibility for one another. Position Summary/Overview: The Assistant Athletic Director reports to the Athletic Director and supports the administrative direction and day-to-day logistical operations of The Bush School’s K-12 athletic program. This position serves as a key member of a collaborative and well-resourced department that includes the Athletic Director, Associate Athletic Director, Athletic Trainer, Fitness Specialist, Athletic Department Intern, coaching staff, and on-call staff. The Assistant Athletic Director serves as the primary on-site point of contact, providing consistent administrative support and continuity, particularly when the Athletic Director and Associate Athletic Director are engaged in on- or off-campus responsibilities. About the Athletic Department: Within the department structure, the Athletic Director oversees the full K-12 program with a primary focus on the Upper School, and the Associate Athletic Director leads Middle and Lower School programming while supporting department-wide priorities. The Assistant Athletic Director plays a critical role in supporting all divisions, with primary responsibility for coordinating logistics, ensuring smooth daily operations, and implementing and maintaining systems that allow the program to run efficiently. The Bush School athletic program works within the rules of the Washington Interscholastic Activities Association (WIAA) and the Emerald Sound Conference to provide athletic opportunities and competition for students of all gender identities. While most sports are offered separately for boys and girls, the Athletic Department staff is committed to working collaboratively with each participant to determine options that best suit each student-athlete’s journey. While other duties may be assigned, qualified candidates will be able to manage the following key responsibilities and tasks: Leadership and School Engagement Lead with care, enthusiasm, professionalism, positivity, and school spirit. Demonstrate alignment with the Athletic Department’s core values and support department-wide priorities. Serve as a visible and supportive presence at athletic events and within the school community. Show initiative, and collaborate effectively with the Athletic Department Team to advance departmental goals. Program Operations & Communication Maintain positive, professional communication with students, families, colleagues, and external partners. Serves as on-site point of contact for on-campus athletic facilities, responding to issues, collaborating on shared spaces, and helping maintain organized, safe, and functional facilities. Communicate scheduling updates and logistics with students, families, coaches, and staff. Track attendance, eligibility, and required forms to ensure compliance with school and league policies. Support coaches with logistics, communication, and program needs. Scheduling, Facilities & Logistics Build and maintain the athletics master schedule, including practices, contests, and facility use. Coordinate contest scheduling with coaches, league partners, and opposing schools. Oversee facility reservations and troubleshoot day-to-day operational needs. Coordinate transportation logistics for all practices, contests, and team activities, including school vehicles, and charter buses; hire on-call drivers as needed. Manage early dismissals and other operational workflows. Game Day & Event Management Participate in a rotating schedule of administrative coverage for practices and contests. Oversee home game operations and logistics, including hiring game-day staff and officials. Support livestream operations, concessions, and game-day setup. Assist with planning and executing special events, recognition, and community building efforts. Student-Athlete & Coach Support Supports initiatives that enhance the student-athlete experience. Help troubleshoot day-to-day student, coach, and team needs. Assist with coach onboarding and ongoing athletic department initiatives. Administrative & Program Support Maintain various athletic department records and data (e.g. health forms, team rosters, school records, conference honors, awards, participation numbers). Support uniform and equipment inventory and management. Complete various registrations for league participation, tournaments, and invitationals. Successful Candidates Will Have Minimum two years of experience in athletic administration Working knowledge of NFHS and WIAA rules and regulations A commitment to supporting a positive, inclusive, and student-centered athletic experience. Strong communication and interpersonal skills, with the ability to build positive relationships across the school community. Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities at once. A proactive, solutions-oriented mindset with the flexibility to adapt and troubleshoot effectively in a fast-paced environment. A collaborative approach and willingness to take initiative and follow through. Ability to manage sensitive and protected information while maintaining confidentiality. Comfort with technology, digital platforms (e.g. Arbiter, FinalForms, August Schools), and administrative systems. Availability to work evenings and weekends based on athletic schedules. Physical and Mental Requirements: Mental Requirements – Ability to reason logically and make sound decisions, to consider alternative and diverse perspectives, to communicate effectively both orally and in writing, to remain poised under all circumstances, and to interact effectively with people in a positive manner that creates confidence and trust. Physical Requirements – long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, talking on the phone, working with office/computer equipment, attending meetings and sitting at desk or table while listening, talking and taking notes. DISCLAIMER: The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job. As an adaptive organization, responsibilities can and will change in alignment with greater efficiencies and mission metrics. HOW TO APPLY Applicants interested in applying for this opportunity should visit our website at www.bush.edu and navigate to the employment section of the website (found under the “About Bush” tab) for additional information/instructions. If you are interested in working at The Bush School, but this position doesn’t fit your talents, please visit our website for additional openings: www.bush.edu. While we sincerely appreciate all applications, only those candidates selected for interview will be contacted. The Bush School is an Equal Opportunity Employer The Bush School does not discriminate in matters of employment, recruitment, admission or administration of any of its programs on the basis of race, color, creed, religion, sexual orientation, national or ethnic origin, disability, gender, gender identity, gender expression, or genetic information. In addition, The Bush School does not discriminate in matters of employment based on the basis of age or marital status.

Responsibilities

The Assistant Athletic Director supports the administrative direction and day-to-day logistical operations of the K-12 athletic program, serving as the primary on-site point of contact for consistent administrative support and continuity. Key tasks involve building and maintaining the master schedule, coordinating contest logistics, overseeing facility reservations, managing transportation, and overseeing home game operations.