IN ORDER TO BE CONSIDERED, APPLICATIONS MUST BE SUBMITTED TO THE CITY OF ENID WEBSITE AT ENID.ORG

Job Description
POSITION REPORTS TO: City Clerk
POSITIONS SUPERVISED: Account Clerk

QUALIFICATIONS EDUCATION/EXPERIENCE:

Vocational training in related field; or one to two years related experience and/or training; or equivalent combination of education and experience.

REQUIRED KNOWLEDGE:

Law and Government: Knowledge of laws, legal codes, court procedures, precedents, government regulations, executive orders, agency rules, and the democratic political process.
Clerical: Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
English Language: Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Customer and Personal Service: Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Economics and Accounting: Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
Computer: Proficient personal computer skills including electronic mail, record-keeping, routine database activity to include development of spreadsheets, formulas, record tracking applications, word processing, graphics, research, etc.

SKILLS/ABILITIES:

• Work independently.
• Prioritize, organize, and delegate assignments.
• Handle multiple tasks simultaneously.
• Accurate and attentive to detail.
• Excellent communications and public relations abilities.
• Strong typing, ten-key, and computer application skills.
• Ability to assist and support others.
• Able to operate telephone, PC, copier, collater, sorter, and other basic business machines.

PHYSICAL & MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION FINGER DEXTERITY:

Manual dexterity sufficient to reach/handle items, work with fingers, and perceive attributes of objects and materials.

VISUAL ABILITIES:

Normal vision, with or without corrective lenses.

• In city clerk’s absence, record and edit the minutes of City Commission, Enid Municipal Authority, Enid Economic Development, and Vance Development Authority meetings; attest to the signature of all officials at the meetings, and distribute the minutes to appropriate officials and staff members.
• Maintain all agendas and minutes of all boards and commissions in the City.
• Maintain, file, safekeep, and computerize all municipal documents.
• Publish legal notices as required by State Statute and City’s Charter.
• Issue public notification of all official activities and meetings through the posting of meeting agendas in accordance with state statutes.
• Maintain and update documents such as municipal codes, city charters, tort claim files, and related records.
• Record, archive, and distribute ordinances, resolutions, and proclamations.
• Respond to requests for information from the public, other municipalities, state officials, and state and federal legislative offices in accordance with the Open Records Act.
• Assist in the maintainance of fiscal records, accounts, and reports, including the Sinking Fund Report, CLEET reports, utilities reports, tax reports, Enid Convention & Visitors Bureau reports, and other daily, monthly, and yearly reports.
• Assist in completion of budgeting duties, including assisting in annual budget and audit preparation, expenditure review, revenue receipt, and budget administration.
• Assist in the supervision of the Records and Reciepts Department and evaluation of employees’ job performance and conformance to regulations, and recommend appropriate personnel action.
• Provide assistance to other departments as needed.
• Perform other duties as required.