Assistant Club Director at Boys & Girls Clubs of Southwest Washington

Vancouver, Washington, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Feb, 26

Salary

23.5

Posted On

04 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Leadership, Youth Engagement, Community Relations, Program Planning, Communication, Collaboration, Decision-Making, Problem-Solving, First Aid, CPR Certification, Data Management, Event Planning, Volunteer Management, Facility Management, Safety Standards, Emergency Planning

Industry

Non-profit Organizations

Description

HELP OUR YOUTH HAVE A GREAT FUTURE! Boys & Girls Clubs of Southwest Washington is hiring a full-time Assistant Club Director! Mission Statement: 'To empower all young people, especially those who need us most, to reach their full potential as productive, caring, and responsible community members.' Representation Matters! Candidates identifying as BIPOC, LGBTQ+, or who represent diverse communities are highly encouraged to apply. Our youth deserve to see themselves inside our walls. Ideal Candidate: Exemplifies our Club Code & Core Values - Put Youth First, Care Deeply & Engage Fully, Follow Through On Commitments, Communicate, Collaborate & Clarify, Empower & Be Empowered Full description of our Core Values can be found at the end of this document. TITLE: Assistant Club Director DEPARTMENT: Youth & Family Services REPORTS TO: Club Director CLASSIFICATION: Hourly, Non-Exempt, Full-time ESSENTIAL FUNCTIONS While under the direct supervision & working alongside the Clubhouse Director, the Assistant Club Director (ACD) is the secondary leader at the Clubhouse and is expected to provide leadership and sound decision-making on a day-to-day basis. DIRECT SUPPORT FOR YOUTH & FAMILIES Establish and maintain effective working relationships, both internally and externally, with Clubhouse staff, senior leadership, parents, youth, community groups, and other related agencies. Support the Club Director in building a strong team capable of providing outstanding services to young people daily. Active involvement at the Clubhouse, especially during peak program times, ensuring program execution, youth engagement in programs, and adherence to Clubhouse standards. Supported the planning of team meetings and facilitated sections of the agenda. Review existing programs and make the necessary recommendations for their continuance, change, or elimination. Develop daily program schedules that are tied to program plans, program requirements, and, ultimately, to Boys & Girls Clubs of Southwest Washington's mission and vision. FRONT DESK DAILY OPERATIONS Maintain a productive lobby environment for the Membership Specialist and monitor the front of the building, especially during peak pick-up times, to ensure the safety of all youth and visitors and good relations with neighbors. Support Membership Specialists in collecting membership fees. Greet visitors, answer phones, and run the front desk area during the day until the Membership Specialist arrives. Open/close the building as needed. Oversee the Club's member management system to ensure quality data is entered and reported and that financial procedures are followed consistently. Conduct daily walk-throughs and maintenance assessments of the facilities to ensure the Club's maintenance, safety, and cleanliness standards are met. Ensure the Club adheres to organizational expectations for operating procedures, safe ratios, etc. Partner with the Club Director to ensure the Club has a current emergency plan and consistently facilitates emergency drills. Help facilitate the team's debrief on each drill. USDA TRACKING AND REPORTING Act as the primary staff contact and liaison for the USDA Food Program, tracking snack counts, inventory, and orders. FAMILY ENGAGEMENT EVENT IMPLEMENTATION Host new Parent/Member Orientations Support the Club Director in planning and implementing family events. Support effective volunteer engagement, management, and stewardship. Support the Club Director in managing vendor relationships as assigned. Support the Club Director in developing and implementing facility use agreements and Memoranda of Understanding (MOUs) for the Club, including rentals and partnerships with shared space. PREVENTION Act as the lead Prevention specialist, which includes data collection, management, and reporting, as well as supervision of the prevention mentors on-site SKILLS/ KNOWLEDGE PREFERRED Experience in a leadership capacity at a youth-serving non-profit, with proven success in staff management, operations, and community relations—strongly prefer experience in a Boys & Girls Club or other community-based organization working with youth living in neighborhoods impacted by poverty. Demonstrated ability to organize, direct, plan, and coordinate operations. Leadership skills include understanding group dynamics, problem-solving, decision-making, and delegation. Effective oral and written communication skills. First Aid/CPR certification (required within three months of hire date). Licensed and insured driver, with a clean driving record and willingness to drive a 12-passenger van. TENTATIVE WORK SCHEDULE 40 hours (generally from 10:00 am-6:30 pm with a 30-minute lunch break, and can occasionally include earlier mornings, later evenings, and weekends for periodic special events) LOCATION Elementary Club - Vancouver, WA 98662 COMPENSATION & BENEFITS $21.50-$23.50/hour depending on experience Paid time off accrual and 12 paid holidays Employee Assistance Program (EAP) Medical, dental, and vision benefits Simple Plan (IRA) employer matching program Ongoing professional development opportunities EQUAL OPPORTUNITY EMPLOYER Boys & Girls Clubs of Southwest Washington prohibits discrimination against current staff or applicants on the basis of sex (including pregnancy, childbirth, or related medical conditions), race, religion, color, national origin, physical or mental disability, protected medical condition, marital status, age, sexual orientation, gender identity, ancestry, military or veteran status, genetic information or any other characteristic protected by federal, state, or local law. BGCSWA is an equal-opportunity employer. DISCLAIMER The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. CLUB CODE & CORE VALUES Put Youth First We are at our best and most impactful when we do right by the youth we serve. We make decisions with youth's well-being at the center. We walk alongside youth and empower them to be the stewards of their path in life. We elevate the voices of kids, youth, families, and the communities who need us most. We examine our own biases and question our own assumptions. We recognize and nurture the potential in our communities, focusing on what is strong rather than what is wrong. We build genuine partnerships by valuing the lived experiences and cultural wisdom of the communities we serve, ensuring that our work reflects their priorities. We check our ego at the door and think we (the collective effort) before me. Care Deeply & Engage Fully We create impactful change by being fully present, engaged, and invested in contributing to strategy, perspective, and creativity. We approach interactions with kindness, compassion, and respect - we genuinely care about people and show it. We are open and vulnerable and build brave and welcoming communities. We do not gossip. We talk to each other, not about each other. We care about ourselves so that we can be there for others and contribute to our collective well-being. We strive to do the right thing every day, every time and treat each day as a new day with new opportunities. We create space for intentional reflection in our decision-making to get to more effective outcomes. Follow Through on Commitments Strong relationships built on trust drive change. We build trust with youth and families, each other, and the community by delivering on our past, present, and future promises. We do what we say we are going to do and are held accountable to established expectations. We take responsibility for knowing the expectations and goals of our role. We don't over promise to ensure that we are able to deliver on commitments while balancing competing priorities. We take responsibility when we can't follow through on a commitment. We own our mistakes as opportunities for growth, act to repair harm, and make amends to strengthen our community. We value the process of growth and discovery, understanding that the journey shapes our character and builds resilience. Communicate, Collaborate & Clarify Clear and consistent communication builds shared understanding, helps us align in our efforts, and sets ourselves and others up for success in support of youth. We deliver better services and solutions when people's ideas are valued and heard. We set expectations that align with our vision, values, and core focus. We effectively express thoughts, feelings, and ideas in individual and group situations. We listen to understand and value different perspectives. We approach situations with an open mindset, not seeking to be right and go our own path but rather to collaborate, get to a solution, and move forward together. We are curious. We seek to understand and communicate the context of situations and information. We continually ask questions when we need clarity and provide clarity when it is needed from us. Empower & Be Empowered Our greatest assets are the unique abilities and perspectives of our people. We represent our interests in a responsible, self-determined way, and push ourselves to make positive change. We are resourceful and respond with flexibility to make things work when necessary. We value and seek feedback and see it as an opportunity for growth. We give each other permission to fail and reflect in order to learn from our experiences. We choose courage over comfort by facing difficult tasks and conversations rather than avoiding them. We resolve conflicts as quickly as they arise. We encourage each other and show appreciation for each individuals unique and valuable contributions.

Responsibilities

The Assistant Club Director provides leadership and decision-making support at the Clubhouse, ensuring effective program execution and youth engagement. They also maintain daily operations, support staff, and manage relationships with families and community groups.