Assistant Comany Secretary at Westpac Group

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

17 Aug, 26

Salary

0.0

Posted On

19 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Corporate Governance, Regulatory Compliance, Board Operations, ASIC Filings, Minute Taking, Stakeholder Management, Statutory Reporting, Diligent Entities, ASX Announcements, Company Secretarial Services

Industry

Financial Services

Description

Create your best future and join Westpac as an Assistant Company Secretary * Full time opportunity * Based in Sydney, NSW, AU * Hybrid working model – two days in office What’s the role? You’ll play a key role in supporting company secretarial services across Westpac Group subsidiaries, contributing to strong governance, regulatory compliance, and high-quality board operations Key responsibilities * Support subsidiary governance activities, including board and committee processes * Coordinate board meetings, prepare agendas, papers, minutes and resolutions * Manage regulatory lodgements and statutory filings (ASIC) * Maintain accurate company records and registers through Diligent Entities * Assist with ASX and international stock exchange announcements * Support statutory reporting, annual reviews and governance processes * Contribute to improving Secretariat processes, controls and systems * Engage with senior stakeholders across Legal, Risk, Finance and the broader business What do I need? * Experience in company secretariat or governance roles, ideally within financial services * Strong understanding of corporate governance and regulatory obligations (ASIC) * Knowledge of board and committee processes, including preparation of papers and minutes * High attention to detail with the ability to manage competing deadlines * Confidence working with senior stakeholders and handling sensitive information * Strong written and communication skills * Experience with Diligent Entities/Boards or similar systems is advantageous Our Promise to You  We’re obsessed with becoming our customers' #1 banking partner for life and we’re looking for people who are passionate about helping us achieve that goal. In return, we’re committed to making Westpac the best place to work in the country. Here are just a few of the ways we’re already doing that:  * Special offers on banking products and discounts from top brands, including generous employee-only mortgage rates!  * Flexible work arrangements to help you achieve a greater work/life balance, and a variety of leave options including Culture, Lifestyle and Wellbeing leave.   * Tailored learning and development opportunities to help your grow your career within the bank.   * Lots of opportunities to ‘give back’ to the Community by getting involved in our many volunteering initiatives.    Create your future today  To get started, simply click on the APPLY or APPLY NOW button  We’re all about creating a supportive and inclusive community. We welcome everyone – no matter your age, gender, background, or abilities. We also provide additional support to welcome our veterans, Indigenous Australians and neurodiverse community.  If you need any adjustments during the recruitment process, you can find more information and contact details on our FAQs and how to contact us page [https://aus01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.westpac.com.au%2Fabout-westpac%2Fcareers%2Ffaq-contact-us%2F&data=05%7C02%7Cdakotah.bishop%40westpac.com.au%7Cd15ccf34ab1e42eba8b108de7044f492%7C57c64fd466ca49f5ab382e67ef58e724%7C0%7C0%7C639071638622937325%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=CVu4NaILh3E9bnppTkmFikGV3MAwuAh5JuFwMi%2FFj5o%3D&reserved=0], under the ‘Diversity, sustainability and flexibility’ section. 

Responsibilities

Support company secretarial services and subsidiary governance across Westpac Group, including coordinating board meetings and managing regulatory lodgements. The role involves maintaining accurate company records and engaging with senior stakeholders in Legal, Risk, and Finance.