Assistant Commercial Property Manager at Bluestone Real Estate Services

Portland, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Jun, 26

Salary

25.0

Posted On

16 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Communication, Written Communication, Verbal Communication, Diplomacy, Confidentiality, Attention To Detail, Time Management, Organization, Task Prioritization, Vendor Coordination, Administrative Support, Financial Packet Preparation, Work Order Management, Property Inspection

Industry

Real Estate

Description

Bluestone Real Estate is a leading property management company dedicated to providing exceptional service and enhancing the living experiences of our residents. As an Assistant Commercial Property Manager, you will support all Property Managers and the Vice President of Commercial Management with daily tasks to ensure compliance with department procedures as well as providing a high level of customer service to our tenants and clients. You will also oversee the day-to-day operations of a small number of simple properties directly. This position is located in our corporate office and includes travel to properties in the Portland metro area. The position is typically Monday-Friday but can involve other days and hours. General Duties Answer and appropriately route incoming calls. Serve as primary contact for a wide range of tenant and property service issues; coordinate service calls with appropriate vendors and maintain work order log. Maintain department email inbox. Track vendor compliance and assist as needed. Set up new tenants and facilitate move-out settlements for the portfolio. Coordinate third party vendors to complete tasks as needed at properties. Send monthly client financial packets. Review invoices; track completion of work orders and request invoice revisions as needed. Maintain, track, and request property and tenant insurance certificates. Provide administrative support to portfolio as requested: prepare correspondence, schedule meetings, track and file documents, maintain all file systems, and generate or update documents using Word, Excel, and Outlook. Assist in annual operating expense reconciliations and other accounting related projects. Meet vendors onsite, deliver keys, and assist with other property errands as assigned. Inspect properties in accordance with departmental procedures. Assist with a variety of special projects or administrative assignments. Provide coverage for Reception desk as needed. Other duties as assigned. Specific Property Duties Perform weekly site visits to the properties assigned to you. Correspond with ownership on a regular basis regarding their property. Review monthly operating statements and prepare variance reports. Annual property budget preparation for each property assigned. Track tenant delinquencies and send the proper collection/eviction notices. Required Qualifications 1 year experience in an administrative support role. Excellent customer service skills. Strong communication skills (written and verbal), including the ability to use tact and diplomacy in sensitive situations, while maintaining confidentiality. Proficient use of basic office machines and computer software, including Word, Excel, and Outlook. Strong attention to detail. Ability to deal with interruptions and to successfully perform multiple tasks. Ability to set priorities, manage time to meet deadlines and organize tasks & projects. Preferred Qualifications Experience in Property Management or related field. Experience with or ability to learn property management software program(s). Physical Requirements The ability to sit, stand and walk is frequent. The ability to lift up to 30 lbs. is occasional. Bluestone Real Estate Services is an Equal Opportunity employer fully dedicated to achieving a diverse workforce. We are committed to a culture of inclusivity and respect. We encourage applications from members of historically underrepresented racial/ethnic groups, veterans, women, members of the LGBTQ+ community, individuals with disabilities and others who help us achieve our vision of a diverse and inclusive community.

Responsibilities

The Assistant Commercial Property Manager will support Property Managers and the VP of Commercial Management with daily tasks, ensuring compliance and providing high-level customer service to tenants and clients. This role also involves directly overseeing the day-to-day operations for a small number of simple properties, including site visits and budget preparation.