Description
Job Overview:
This Assistant Community Manager/Lifestyle Director role is a hybrid position that provides support to management in the overall operations of Community Association business. This role will also provide direction and focus to all lifestyle components of the community designed to enrich the quality of life and enhance the vibrancy of the community for residents. These lifestyle amenities may include, but are not limited to all fitness, aquatics, one day & extended travel, special events, classes, workshops, and charter club operations. Provides staff support and guidance to the Community Manager, to the Association Board of Directors and other team departments as necessary. Delivers exceptional customer service to owners, residents, clients and vendors.
Your Responsibilities:
- Provide exceptional customer service to clients and vendors at all times
- Plan, coordinate and implement programs, classes and special community-wide events.
- Hire, supervise, educate, motivate, schedule and evaluate other lifestyle staff
- Provide staff direction on mission development and its relation to program development, delivery, and Board directed budget goals.
- Develop and manage Lifestyle budget providing recommendations to the Association Finance
- Committee.
- Acts as liaison to related committees as needed
- Working with lifestyle team coordinators to develop processes to ensure the consistent delivery of high-quality programs.
- Monitor trends in lifestyle programming to help motivate team coordinators to create diversity in program offerings
- Working with the Resident committees to review room usage to mainstream and maximize program space availability
- Implement new Association programs as required to meet approved budget goals.
- Develop and maintain community relationships and resources to enhance/diversify program development for the benefit of the Association and its residents.
- Establish and maintain relationships with community businesses to create exclusive discounts/privileges of particular interest to residents
- Attend regular Membership meetings, when requested
- Conduct new homeowner orientation presentations, where applicable
- Assist with preparation of Newsletter publications and the community website, if applicable
- Follow all policies and procedures of the Company
- Such other duties and responsibilities as may reasonably be directed and required
- Respond to inquiries and provide resolution to questions or concerns in timely fashion
- Assist with the daily general financial management and recordkeeping
- Assist with bid process
- Conduct regular inspections of the site, where needed.
- Maintain all records in Connect including work orders, resident information, Association documents, community information.
- Ensure maintenance of all files, records and correspondence in accordance with company procedures and good business practices
- Attend Board meetings, when necessary
- Assist with preparation of Board meeting agenda, monthly management report and all other reports and material needed for Board Packet
- Assist with establishing an annual calendar indicating all association activity, deadlines, election, meetings, projects, etc.
- Assist all walk-in homeowners and refer to Community Manager when necessary.
- Handle mailings, as needed and required.
- Process architectural control applications and close them out in a timely manner.
- Fulfill all company Connect compliance expectations throughout the year.
- Provide financial support with a wide range of functions. Review financial statements and report variances; submit invoices in a timely manner and review invoices/checks for accuracy.
- Prepare bid comparison analysis and prepare the Request for Proposal for bid solicitation.
- Prepare, maintain and submit a wide range of reports, contract lists, presentations and documents as required
- Recordkeeping – binders to be kept with the following: Monthly Agendas, Modification Requests, Work Orders, Financials (including Social/Trip accounting).
- Meet with Community Manager weekly to ensure completion of open action items.
- Practice and adhere to FirstService Residential Global Service Standards.
- Conduct business at all times with the highest standards of personal, professional and ethical conduct.
- Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
- May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
- Ensure all safety precautions are followed while performing the work.
- Follow all policies and Standard Operating Procedures as instructed by Management.
- Perform any range of special projects, tasks and other related duties as assigned.
Skills & Qualifications:
- Excellent organizational skills and project management
- Exceptional communication and interpersonal skills.
- Advanced written communication skills.
- Advanced Microsoft Office skills.
- Knowledge of basic accounting/budgeting procedures.
- Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
- Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats and in a timely manner
- Ability to conceptualize, plan and organize multiple programs and assignments effectively.
- Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
- Skill in developing and maintaining good working relationships.
Physical Requirements:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Position involves sitting, standing, stooping, kneeling, pushing, shoving, lifting, carrying and moving objects that can weigh up to 25 lbs or more following appropriate safety procedures. This movement can occur throughout the day. Must also be able to climb several flights of stairs if necessary.
- Must be able to drive - Some local travel by personal vehicle is required
- Must be able to sit and stand for extended periods of time.
- Must be able to communicate both on the phone and in person with our clients in order to resolve issues and manage the business.
- Must have finger dexterity for typing/using a keyboard.
- Must be mobile enough to move around both the office in order to make copies, send mail and faxes and to walk around the property. This could include lengthy walks on uneven areas.
- Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates.
- Capable of working extended hours, to include evenings, weekends and holidays as necessary.
- This position may alternate between working indoors in a controlled climate and with proper lighting, to an outdoors setting with variable climate and lighting.
- Must be able to interact with all types of individuals, be mentally alert, detail oriented, and with good reasoning skills.
- Must be able to work on more than one assignment at a time with frequent interruptions, changes and delays. Must be able to remain focused and work effectively, efficiently, and cheerfully under such circumstances. For safety reasons, employee must remain alert to working conditions and aware of safety, health, and environmental concerns.
- Must be able to work effectively and cheerfully in an environment which may be stressful due to adversarial situations resulting from the proper performance of duties
The work environment characteristics are normal office conditions for the role. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Hours over and above normal office hours will occur, including evenings, holidays, and some weekends. Schedule is subject to change based on business needs.
What We Offer:
As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision, and others. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions.
Compensation:
$29-31 per hour
Disclaimer Statement:
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
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