Assistant Company Secretary at Nuix

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

02 Sep, 26

Salary

0.0

Posted On

04 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Company Secretarial, Corporate Governance, ASX Listing Rules, Corporations Act 2001, ASIC Compliance, Board Support, Continuous Disclosure, Statutory Registers, Annual Report Preparation, Legal Research, Board Portal Software, Stakeholder Management, Minute Taking, Regulatory Compliance, Due Diligence, Contract Review

Industry

Software Development

Description

We're on a mission to be a Force For Good, through our People, Products and Purpose at Nuix. Nuix is one of the greatest comeback Technology success stories in Australia, and we're making massive waves each day. Nuix is, and will be, a pioneer in the Australian Technology space, and we're carrying the torch on what "good" looks like. This extends to our People. We're fiercely passionate, love working at pace, thrive in ambiguity, live, and breathe outside of the box, and above all are good humans. Our impact extends outside of our 9-5, and our place in society isn't always defined by corporate metrics. We're determined to make a positive difference in the world, whether through our solutions which help the top companies, governments and agencies find the truth and combat illegal activities, or through our people who care about contributing and giving back both within, and outside, of Nuix. We are a Force For Good. We're selective about who comes on board, and you should be too. But if the above sounds like a match, get in touch today and get ready for the possibility of starting a once-in-a-career journey. Role Overview: The Assistant Company Secretary is an important team player who supports the Deputy Company Secretary in the day-to-day operation of Nuix's Company Secretariat Function and assists in ensuring all corporate, legal, and regulatory obligations are met. This position assists the Deputy Company Secretary in the efficient operation of the Board and its Committees and in providing corporate governance support to senior management. It is a hands-on role requiring a self-starter who is reliable and professional, that works closely with directors, executives, and both internal and external stakeholders to uphold Nuix's commitment to strong corporate governance. Location: This position will be based in our Sydney office. The candidate is required to attend the office a minimum of 3 days per week but may voluntarily elect to work either remotely or from the Sydney office for the remaining 2 days of the week. Key Responsibilities Company Secretarial & Governance Support compliance obligations under the Corporations Act 2001, ASX Listing Rules, ASIC requirements, and other global regulatory frameworks relevant to Nuix's operations. Maintain statutory registers, minute books, and corporate governance records with meticulous attention to detail. Assist with the preparation and lodgment of ASX announcements, board resolutions, and ASIC filings in accordance with regulatory timeframes. Contribute to the drafting and compilation of the Annual Report, AGM documentation, and Corporate Governance Statement. Support the development, implementation, and maintenance of Nuix's governance policies, charters, and procedures. Support continuous disclosure practices and monitor price-sensitive information. Assist with subsidiary governance and compliance across Nuix's global operations. Support the Deputy Company Secretary in advising the Board and senior management on governance best practice and regulatory developments. Board & Committee Support Coordinate Board and Committee meeting logistics end-to-end, including scheduling, preparation and distribution of agendas, papers, and minutes. Liaise with directors to manage governance processes, disclosures, and onboarding requirements. Maintain an annual Board and Committee calendar and ensure timely follow-up on actions and decisions. Coordinate director education and assist with independence assessments and governance reporting. Support board evaluation processes. Assist in preparing briefing materials and presentations for Board and Committee meetings. Coordinate the induction of new directors and ongoing professional development. Legal & Compliance Support Review legal documents such as NDAs, contracts, and compliance-related materials. Monitor regulatory developments and advise internal stakeholders on governance and disclosure implications. Support insider trading compliance, including maintaining trading windows and registers. Conduct legal research and due diligence activities for corporate transactions under the direction of the Deputy Company Secretary. Skills, Knowledge and Expertise Minimum 5–10 years' company secretarial experience. Exposure to an ASX-listed company (or equivalent listed environment) preferred. Administration exposure — assisting with board and committee meetings end-to-end. GIA(Cert), or working towards GIA(Cert)/, FGIA, or FCG qualification highly regarded. Working knowledge of the Corporations Act 2001, ASX Listing Rules, and ASIC Regulatory Guides. Exposure to continuous disclosure, AGMs, and corporate transactions. Proficiency with board portal software (e.g., Diligent, BoardEffect). KEY ATTRIBUTES Team player who works collaboratively to support the Deputy Company Secretary and broader Company Secretariat Function. Self-starter who proactively identifies what needs to be done and takes ownership without waiting for direction. Reliable and consistently delivers high-quality work on time, every time. Professional and presents and conducts themselves with maturity, discretion, and sound judgement in all interactions with directors, executives, and external stakeholders. Exceptional attention to detail and organisational skills. Strong written and verbal communication skills. High integrity, discretion, and professional judgement. Ability to manage competing priorities under regulatory timeframes. Proactive, solutions-oriented approach Collaborative with ability to engage with seniors Nuix is an equal opportunities employer. Don’t let imposter syndrome hold you back! We welcome all applications and are a flexible employer. We strive to make any required adjustments where possible to make the process fair and equitable for everyone. If you need any accommodations throughout the interview process, please note this in your job application. Nuix is on an incredible journey of transformation, aligning our strengths with our ambitions to pursue greater opportunities. To find out more about who we are and what we are doing, please visit our web page. https://www.nuix.com/ As we expand our global team and extend our skills and expertise, we are unified as one Nuix team guided by our shared values. Nuix Vision Finding Truth in a Digital World. Nuix Mission Statement Nuix creates innovative software that empowers organizations to simply and quickly find the truth from any data in a digital world. We are a passionate and talented team, delighting our customers with software that transforms data into actionable intelligence. Nuix Values TAKE OWNERSHIP RESILIENT UNAFRAID TEAM NUIX HERO OUR CUSTOMERS We believe in these principles and seek to weave them into the fabric of our daily work at Nuix. In doing so, we co-create a dynamic and purposeful company culture that we can be proud of and want to belong to. **Nuix is an Equal Opportunity Employer** Love the role, but not the right fit for you? Know someone that might be awesome for this role? We're always looking for talented people who want to make a real impact. If you refer someone and we successfully hire them, you'll receive a $1,000 gift card. Send referrals to recruitment@nuix.com or message us on LinkedIn. T's & C's apply. To all recruitment agencies: Nuix does not accept agency CV's unless we have an existing agreement. Please do not forward CV's to us, or our Nuix employees directly. Nuix is not responsible for any fees related to unsolicited resumes, or where there is not an agreement in place.

Responsibilities

Supports the Deputy Company Secretary in managing corporate, legal, and regulatory obligations for an ASX-listed company. Coordinates Board and Committee logistics, maintains statutory records, and ensures compliance with governance policies.