JOB DESCRIPTION:

Job Title: Assistant Corporate Secretary
Location: Dublin
Corporate Title: Assistant Vice President / Vice President

EXPERIENCE AND SKILLS:

• Degree or equivalent experience
• Experience working in a financial services environment in a company secretarial or administrative capacity is preferred
• Experience with European and Irish corporate governance requirements for regulated financial services firms is preferred
• Excellent written, presentation and communication skills; good attention to detail and accuracy
• Systematic and organised approach to workload with attention to detail and a dedication to extraordinary service
• Highly motivated self-starter with ability to multi-task and complete assignments within time constraints and deadlines
• Ability to make connections across the organisation to achieve outcomes and results together
• Professionalism, dependability, integrity and trustworthiness combined with a cooperative attitude. Able to thrive in a dynamic team environment

RESPONSIBILITIES:

Our Dublin office currently has an opening for a dedicated Assistant Company Secretary to join our growing Legal team at Assistant Vice President level (or more senior for the right candidate). The role involves helping the corporate governance and company secretarial team of a regulated bank based in Ireland (with some support for other legal entities in Europe).
Our Legal department provides professional legal services to the company and its subsidiaries by addressing legal risks, providing creative solutions, and identifying opportunities for our business partners. As a key control partner, we understand the businesses we support and their ultimate client, shareholder, and employee goals.

WHAT WILL YOUR KEY RESPONSIBILITIES INVOLVE?

• Assisting the corporate secretary team for a regulated Irish bank (and other regulated and unregulated European legal entities) in the publication of Board and Committee meeting materials and communications on Diligent Boards.
• Supporting the corporate secretary team in delivering a fit for purpose meeting administration process for the Board and Committee meeting arrangements.
• Attending Board and Committee meetings and draft meeting minutes or specific sections.
• Creating and preparing a variety of documents including agendas, resolutions, materials, minutes, attendance registers.
• Organizing and maintaining Board and Committee and other governance-related documentation databases in accordance with applicable record retention requirements.
• Keeping legal entity corporate governance information up to date.
• Contributing to improving team processes, procedures, and controls.
• Oversee the following in liaison with the corporate secretary team:
• Maintenance of the statutory registers and internal record keeping system
• Local and overseas filings
• Operation of signing authorities and delegated authorities
• Execution of legal documents including POA’s, Certificates of Incumbency, Deeds etc. including notarisation / apostille / legalisation.
• External company secretarial provider companies