MAIN ACCOUNTABILITIES:

• Will manage all aspects of the housekeeping and domestic services
• Be expected to handle and diffuse difficult situations often at very senior levels involving personnel from within and out with the organisation
• Support the Customer Support Manager when instructing remedial work and solutions in response to situations.
• Support in the strategic planning and delivery of domestic and housekeeping services to the departments to the agreed standard.
• Responsibilities include the development and promotion of integrated working styles in line with the service delivery philosophy. The Assistant Customer Support Manager, with the Customer Support Manager, will be solely responsible for the day to day operational services and the formation of policies and procedures ensuring high quality service delivery.
• Management of a large group of staff and Team Leaders that will require the implementation of the full range of human resources policies and procedures
• Support the Customer Support Manager in managing the departmental budget.
• Will manage a variety of complex service issues making autonomous decisions in order to find practical solutions
• Will often be required to handle more than one complex issue or project at any given time requiring the use of judgement and decision making
• Will be accountable for and will manage the interpretation, analysis and resolution of performance management issues
• Monitor key performance indicators, develop and agree improvement plans within an agreed timescale where these fall below set standards.
• Liaising with customers and senior managers of the Board and external parties to ensure the agreed level of service is being delivered to the standards required
• Investigating client complaints, implementing action plans, monitoring improvements and providing comprehensive written reports
• Responsible for the Domestic Services and Housekeeping operations within the hospital, to ensure contract service compliance in accordance with efficient and effective service delivery and national guidelines
• Ensuring all staff are trained to the required standard to carry out their duties.
• Establishing and reviewing working procedures within each area to ensure the requirements of all relevant legislation are fully met
• Responsible for service development within their area.
• Assisting in the purchase and procurement of materials and supplies and ensuring that the cost, quality and wastage of products and materials are monitored on a regular basis. Accountable for the income and expenditure levels of the department
• Reviewing and amending annual service and personal objectives
• Assisting with analysing data on service delivery and performance
• Establish and review working procedures within each area to ensure the requirements of the Health and Safety at Work Regulations and Food Hygiene Regulations are adhered to
• Authorisation of payroll data
• Assisting in the review, analysis and authorising when ordering new equipment
• Manage the full range of human resources management issues as appropriate including absence, performance, initial investigation and first line disciplinary processes, recruitment and selection and personal and professional development of staff
• Investigating and assessing serious disciplinary cases.
• Responsible for ensuring that all staff are inducted, trained and have annual appraisals completed. Ensure that all personnel within their department have PDP’s
• Work flexibly to meet the needs of the service
• Provide cover for the Customer Support Manager where necessary.
• Support the recruitment and selection processes

The accumulation of the above will require several years experience at a middle management level to achieve and will have include a significant responsibility and authority to manage a service autonomously

• IT literate – Microsoft Office
• Knowledge of fire safety regulations
• Knowledge of lifting and handling procedure

MAIN PURPOSE:

A key member of the Customer Support Team, working closely with the Customer Support Manager ensuring needs are met within the contractual framework on all aspects of the housekeeping and domestic services. The main responsibilities include, Customer relationship building, management of customer expectations, problem solving and dispute resolution at all levels is pivotal in this role. The Assistant Customer Support Manager will provide feedback to the Customer Support Team in relation to their performance and service levels. Diplomacy and negotiation skills are essential in carrying out this aspect of the role.
As a member of the Extended Leadership Team, there is a responsibility for the strategic planning and delivery of the domestic and housekeeping services to the agreed standard reporting back to the Leadership Team as appropriate.
The Assistant Customer Support Manager will support the Customer Support Manager in managing the departmental budget.
Provide cover for the Customer Support Manager where necessary.

WHAT YOU WILL NEED FOR THE ROLE:

• Educated to a Diploma, working towards Degree Level [or equivalent experience]
• British Institute of Domestic Science Trainer and Assessor Certificate
• NVQ Level 2 in relevant Health and Safety subject
• Minimum of Intermediate Certificate in Food Hygiene
• Basic Certificate in Health and Safety NVQ Level 2 in supervisory management.
• Experience in customer care development through significant experience working within a large public sector organisation ideally the care environment
• The previous management of a large team of staff including a responsibility for absence, performance, recruitment and performance etc or having a regular involvement at a supervisory level
• Knowledge of the safe use of equipment and systems following guideline of HACCP
• Practical experience of conducting quality audits to monitor client/ customer satisfaction

The accumulation of the above will require several years experience at a middle management level to achieve and will have include a significant responsibility and authority to manage a service autonomously

• IT literate – Microsoft Office
• Knowledge of fire safety regulations
• Knowledge of lifting and handling procedures