REQUIRED QUALIFICATIONS:

• Trained n Aviation Management, Business Administration, Information Management, or related field
• Minimum 2 years of experience in documentation management, compliance or quality systems
• Proficient in Microsoft Office Suite, particularly Word and Excel
• Experience with document management systems is an advantage

KEY SKILLS

• Excellent attention to detail and organisational abilities
• Strong written and verbal communication skills
• Ability to work independently and meet deadlines
• Good problem-solving and analytical skills
• Proficiency in data entry and file management
• Strong time management and multitasking abilities
• Excellent interpersonal skills
• Initiative to suggest process improvements
  Note: Your appointment designation will commensurate with your relevant work experience. Successful candidates will be offered a 1-year contract in the first instance, and may be considered for placement on a permanent tenure or subsequent contract renewal

[WHAT THE ROLE IS]

We are seeking a detail-oriented Assistant/ Deputy Manager (SMS Policy, Promotion & Regulatory Audit) for a one-year assignment to develop, manage, maintain documentation and streamlining of safety processes that supports our Safety Management System. This role ensures that all safety-related policies, procedures, and records are accurate, up-to-date, and compliant with regulatory standards.

KEY RESPONSIBILITIES:

Documentation Management

• Develop, update and maintain the SMS manual and supporting documentation
• Create and maintain systematic filing systems
• Ensure all documents comply with organisational standards and formatting guidelines
• Implement version control and document tracking systems

Quality Control

• Conduct regular check on documentation to ensure accuracy and completeness
• Identify and rectify gaps or inconsistencies in existing documentation
• Maintain documentation logs

Administrative Support

• Assist team members with document retrieval and filing
• Facilitate training and awareness sessions on SMS documentation standards and usage
• Support the development of documentation templates and standardised formats
• Prepare regular progress updates