Assistant Director of Finance

at  Appalachian Agency For Senior Citizens Inc

Assistant Director of Finance
Report To: Director of Finance
Position Summary:
We are looking for a highly qualified and motivated professional to serve as our Assistant Director of Finance in the accounting department. The Assistant Director of Finance’s responsibilities primarily concern the agency revenue and billing cycles to include performing accounts receivable billings, maintaining financial records and reports, performing account reconciliations, assisting with journal entries, closing processes, conducting internal audits, and cross-training with payroll and accounts payable.
What drives you? Whether it’s knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism. At the Appalachian Agency for Senior Citizens, we have something for you.

Essential Responsibilities and Duties:

• Maintain the agency billing programs on a monthly basis. Generates monthly statements. Mails the statements to clients, notifying them of the amount owed for Medicaid Patient Pay, Fee for Services, Veteran’s Program billing, Senior Housing Rentals, Bridge and Link programs, Care Transitions, CHAMMPS (Child and Adult Food Care Program), Transportations, and Managed Care Organizations billings, and Child Day Care weekly and monthly billings. The end of the month prepares inter-office billings for agency programs.
• Oversight of all agency program billing revenue collection cycles.
• Assist clients with information concerning the billed service and work with program directors to issue past-due letters and clients for payment plans.
• This position also provides exceptional customer service by addressing requests and resolving issues.
• Maintains current postings and adjustments, keeping the billing program current.
• Crosstrain with payroll and accounts payable positions. To learn and assist in processing semi-monthly payrolls and weekly accounts payable check processing.
• Assist in balancing agency benefits.
• Assist in fixed asset tracking, recording, and balancing.
• Assists with the agency’s monitoring, audits, and monthly reporting as directed.
• Maintaining financial reports, records, and general ledger accounts.
• Maintaining accurate documentation, applying accounting principles to financial systems, reconciling agency wide transactions, and generating various fiscal reports.
• Preparing journal entries, analyses, and account reconciliations and assisting with monthly close processes.
• Assists Director of Finance with monthly preparation of Department of Rehabilitative Services (DARS) Aging Monthly Report (AMR), and serves as backup.
• Ensuring compliance with Generally Accepted Accounting Principles (GAAP).
• Attend training as needed and help implement new software and develop protocol for our systems.
• Responding to information requests, duties, and responsibilities as required.

Knowledge, Skills and Abilities:

• Associate’s degree in accounting required.
• Bachelor’s degree in accounting, finance or business management preferred.
• Two years of accounting experience preferred.
• Excellent communication skills both written and verbal.
• Working knowledge of Generally Accepted Accounting Principles (GAAP).
• Strong numeracy and analytical skills.
• Ability to meet reporting and closing deadlines.
• Excellent customer service (internal and external), time management, and written communication (written and verbal) skills.
• Ability to assure compliant record-keeping and document quality control.
• Highly organized and detail oriented.
• Must be able to function in a team environment, create rapport, and collaborate.
• Ability to exercise good judgement and serve as a resource to staff in support of the AASC accounting mission.
• Experience in human services, health, or non-profits preferred.
• Considerable computer skills including finance and accounting software and Microsoft office and particularly Excel.

Offering competitive pay, generous leave policy and a family friendly work environment.
15 paid holidays, Medical, Dental, and Vision coverage, Retirement, Short- and Long-term disability benefits, Critical Illness, Accident and Life Insurance.

• Maintain the agency billing programs on a monthly basis. Generates monthly statements. Mails the statements to clients, notifying them of the amount owed for Medicaid Patient Pay, Fee for Services, Veteran’s Program billing, Senior Housing Rentals, Bridge and Link programs, Care Transitions, CHAMMPS (Child and Adult Food Care Program), Transportations, and Managed Care Organizations billings, and Child Day Care weekly and monthly billings. The end of the month prepares inter-office billings for agency programs.
• Oversight of all agency program billing revenue collection cycles.
• Assist clients with information concerning the billed service and work with program directors to issue past-due letters and clients for payment plans.
• This position also provides exceptional customer service by addressing requests and resolving issues.
• Maintains current postings and adjustments, keeping the billing program current.
• Crosstrain with payroll and accounts payable positions. To learn and assist in processing semi-monthly payrolls and weekly accounts payable check processing.
• Assist in balancing agency benefits.
• Assist in fixed asset tracking, recording, and balancing.
• Assists with the agency’s monitoring, audits, and monthly reporting as directed.
• Maintaining financial reports, records, and general ledger accounts.
• Maintaining accurate documentation, applying accounting principles to financial systems, reconciling agency wide transactions, and generating various fiscal reports.
• Preparing journal entries, analyses, and account reconciliations and assisting with monthly close processes.
• Assists Director of Finance with monthly preparation of Department of Rehabilitative Services (DARS) Aging Monthly Report (AMR), and serves as backup.
• Ensuring compliance with Generally Accepted Accounting Principles (GAAP).
• Attend training as needed and help implement new software and develop protocol for our systems.
• Responding to information requests, duties, and responsibilities as required