Assistant Director of Finance at Madeline Hotel and Residences Auberge Resorts Collection

Los Olivos, California, United States -

Full Time

Start Date

Immediate

Expiry Date

18 Dec, 25

Salary

105000.0

Posted On

19 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Problem Solving, Delegation, Communication, Investigation, Analysis, Decision Making, Organization, Attention To Detail, Excel, Accounting, Finance, Hospitality, Leadership, Training, Supervision, Customer Service

Industry

Hospitality

Description

Company Description A Central Coast legend reborn. From its earliest incarnation in 1886 as a popular stagecoach stop during California’s Gold Rush, to its years as a surreptitious hangout through Prohibition, The Inn at Mattei’s Tavern has long held a fabled place in Central Coast lore. Revered and raucously enjoyed for generations, the beloved landmark is the definitive luxury destination in the Santa Ynez Valley. Job Description The Assistant Director of Finance supervises the property’s Income Audit, Accounts Receivable, Accounts Payable, and General Cashier functions in a timely, accurate manner in accordance with accounting policies and procedures. Additionally, the Assistant Director of Finance is responsible for maintaining the general ledger and balance sheet reconciliations. Organize, secure, and maintain all files, records, cash and cash equivalents in accordance with policies and procedures. Record, store, access, and/or analyze computerized financial information. Check figures, postings, and documents for accuracy. Record, store, access, and/or analyze computerized financial information. Classify, code, and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computers. Prepare, maintain, audit, and distribute statistical, financial, accounting, auditing, or payroll reports and tables. Keep track of all payments and expenditures, including payroll, purchase orders, expense reports, checkbooks, invoices, and statements. Reconciling processed work by verifying entries and comparing system reports to balances. Complete period-end closing procedures and reports as specified. Review the month end financials and identify any discrepancies and variances to budget. Be able to conduct a month close review with the executive team and department heads of the financial results. Respond to and/or resolve questions, issues, or disputes from guests, employees and vendors. Maintain billing systems, generate invoices, account statements and maintain accounts receivable files and records. Investigate and resolve any irregularities or enquiries in account receivables. Produce daily/weekly/monthly/annual account receivable reports. Process customer tax exemptions following government regulations. Review, reconcile, and process credit card vouchers and advance deposits. Monitor and audit gift certificate and incentive award redemption activity. Verify and reconcile complex bank statements or department records. Ability to diagnose and resolve accounting issues on own without direct supervision or training. Support payroll functions, including learning payroll submission procedures to act as backup payroll administrator. Assist Director of Finance with forecasting and budgeting procedures. Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, protect company assets, protect the privacy and security of guests and coworkers. Anticipate and address guests’ service needs, assist other employees to ensure proper coverage and prompt guest service. Speak with others using clear and professional language, prepare and review written documents accurately and completely, answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others; support the team to reach common goals; listen and respond appropriately to the concerns of other employees. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Managers. Supervise, lead and motivate employees. Coordinate day to day priorities of staff accountants. Execute department goals and objectives as directed by the Director of Finance. Train staff accountants and hotel staff in proper accounting procedures and finance processes. Organize and execute interdepartmental work projects with long and short term benefits. Support all areas of accounting in absence of Director of Finance Qualifications Ability to problem solve, delegate work, properly escalate accounting and finance problems to Finance and Hotel management. Ability to manage staff accountants Must have the ability to communicate effectively and courteously with employees, guests and contractors in writing, via telephone and in person. Requires ability to investigate and analyze current activities and/or information involving readily available data and indicating logical conclusions and recommendations. Ability to make decisions based on general policies and procedures. Ability to operate a computer and calculator. Must be able to understand and follow verbal/written instructions, communicate both verbally and in writing, utilize analytical thought processes, understand verbal/written technical and mechanical instruction, and be highly organized. Ability to compile facts and figures. Strong computer skills and Excel knowledge. PREFERRED QUALIFICATIONS 3-5 years previous experience working in an accounting or finance role. Hospitality experience is strongly preferred. Bachelor’s degree in finance/accounting or equivalent experience preferred. Excellent written and verbal communication skills. Strong attention to detail. Working knowledge of hotel systems and operations is preferred. Salary Range: 90k - 105k Additional Information Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world’s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @AubergeResorts and #AlwaysAuberge. Railway Jonata LLC is an Equal Opportunity Employer, M/F/D/V. Railway Jonata LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Railway Jonata LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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Responsibilities

The Assistant Director of Finance supervises the property’s financial functions including Income Audit, Accounts Receivable, and Accounts Payable. They are responsible for maintaining the general ledger, balance sheet reconciliations, and ensuring accurate financial reporting.