Assistant Director of HR: Payroll at Research Foundation of The City University of New York

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jul, 26

Salary

127229.0

Posted On

06 Apr, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Payroll management, Workday payroll module, Supervision, Multi-state payroll, Tax compliance, Internal controls, Auditing, Excel, Financial reconciliation, Glacier application, Process optimization, Communication skills, Problem-solving, Training, Customer relations, Strategic oversight

Industry

Education Administration Programs

Description

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY). The team at RFCUNY is made up of dedicated, talented professionals committed to providing the services that allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries. We are pleased that you are interested in exploring opportunities to join RFCUNY. Primary Location: RESEARCH FOUNDATION OF C.U.N.Y. Bargaining Unit: No Summary: The Assistant Director of HR for Payroll is a key leadership role reporting to the Associate Director of Human Resources with a dotted line to the Chief Human Resources Officer (CHRO). The Assistant Director provides strategic and operational oversight of all aspects of payroll operations for field employees, while ensuring the accurate, timely, and compliant processing of the Research Foundation (RF) payroll. Working in close partnership with the Payroll Manager, the Assistant Director supervises a team of Campus Payroll Coordinators in administering all aspects of payroll management and serves as a subject matter expert. The Assistant Director ensures adherence to federal, state, and local payroll regulations, maintains payroll integrity within Workday (aka OneRF) and related systems with a strong emphasis on post-implementation stabilization, optimization and continuous improvement. The Assistant Director collaborates with internal departments and external partners to support organizational operations and enhance payroll processes, controls, and system functionality. Duties and Responsibilities: · Responsible for the supervision of the Payroll Manager and the Campus Payroll Coordinators in the administration of all aspects of payroll operations. · Serve as a primary advisor to the CHRO and Associate Director of HR on all payroll-related matters · Oversee the implementation and administration of RFCUNY’s field payroll. · Ensures that payroll is processed accurately and in accordance with established schedules and deadlines, including the management of off-cycle payroll processing. · Establish and maintain strong internal controls by regularly auditing payroll processes to ensure procedures are compliant with federal, state and local regulations. · Organizes and reviews forms associated with federal, state and local tax matters, such as W-4’s and Visa-status. · Manage multi-state payroll processing and ensure compliance for out-of-state employees. · Collaborate with the RF Central Office (RFCO) Finance Department to resolve payroll discrepancies and bank reconciliations. · Act as the primary contact for payroll-related audit inquiries from RFCO internal Audit, ensuring all requested documents are provided accurately and in a timely manner. · Responsible for Glacier application to manage payroll and tax withholding for foreign national employees, students, and scholars. · Interacts directly with principal investigators, project directors, grants officers, university staff and external organizations regarding payroll and related matters. · Serve as the Workday Payroll lead, maintaining advance knowledge of the Workday (aka OneRF) Payroll module and staying current on system updates, enhancements and best practices. · Responsible for carrying out month-end and year-end responsibilities and reconciliations. · Reconciling payroll-related liabilities including taxes, benefits, deductions etc. · Responsible for all year-end activity related to W2s, including systems access and communication to field employees. · Collaborate with HR, SIS, Finance, and Grants and Contracts in the design and preparation of reports, procedural, and system enhancements. · Identify problem areas, lead root cause analysis, make recommendations, develop and implement solutions. · Together with Payroll Manager, determine Payroll area workflow priorities and workload balance, including the preparation and distribution of campus and work assignments. · Provide training, guidance, and support to Payroll staff and the field. · Interact directly with principal investigators, project directors, grants officers, university staff and external organizations regarding payroll and related matters. · Participate in recruitment activities for Payroll team and other HR areas, including recommending staffing needs and participating in candidate interviews. · Respond to payroll inquiries and complaints and conduct investigations when necessary. · Perform additional responsibilities as assigned to support departmental and organizational needs. Qualifications: · B.A. or B.S. required in a related field such as business, accounting, finance, or human resources. M.A. or M.S. from an accredited institution preferred. · Five (5) to Seven (7) years of payroll experience in the non-profit sector, preferably for a research-focused employer · At least five (5) years of supervisory experience, including responsibility over a dedicated functional team. · Required: Demonstrated hands-on experience with the Workday Payroll Module, including post-implementation support, issue resolution, and process optimization. · Strongly preferred: Experience with Workday HCM, Compensation and reporting capabilities. · Strong working knowledge of Excel · Superior communication skills, both oral and written · Experience with training staff · Proven customer relations skills · Detail oriented · Good problem-solving skills · Strong multi-tasking abilities. Pay Range: $117,442-$127,229 RFCUNY Benefits RFCUNY Employee Benefits and Accruals Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law. The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges. RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Responsibilities

The Assistant Director provides strategic and operational oversight of payroll operations, ensuring accurate and compliant processing for field employees. They supervise the payroll team, manage Workday payroll systems, and collaborate with internal departments to optimize payroll processes and controls.