Assistant Director of Operations | Full-Time | Arvest Convention Center at Oak View Group

Tulsa, Oklahoma, United States -

Full Time

Start Date

Immediate

Expiry Date

30 May, 26

Salary

95000.0

Posted On

01 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facility Management, Supervision, Operations Coordination, Event Setup, Housekeeping Oversight, Maintenance Oversight, Safety Compliance, Budget Management, Vendor Relations, Staff Training, OSHA Regulations, HVAC Systems, Electrical Systems, Plumbing Systems, Interpersonal Skills, Organizational Skills

Industry

Entertainment Providers

Description

Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet. Position Summary The Assistant Director of Operations assists in managing, supervising, and coordinating the day-to-day operations of the Arvest Convention Center, with support for the BOK Center as needed. This role focuses on facilitation of changeovers, oversight of housekeeping and maintenance, event setup, and compliance with safety standards. The Assistant Director provides administrative support, helps develop policies and procedures, and ensures high-quality service to promote event booking and guest satisfaction. This position acts as a liaison between operations staff and senior leadership, contributing to budget management and operational efficiency. This role pays an annual salary of $85,000 to $95,000. Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays). This position will remain open until May 22, 2026. About the Venue The Arvest Convention Center, located in the Arena District in downtown Tulsa, is a modern and award-winning venue providing over 275,000 square feet of flexible meeting space. Owned by the City of Tulsa for over 50 years, the ACC has been host to every kind of event imaginable and proudly serves the citizens of Tulsa and guests from around the world. The Bank of Oklahoma Center, also known as the BOK Center, is located downtown and serves as the premier sports and entertainment venue of the greater Tulsa region. Offering a 19,199-seat multi-purpose arena and 565,000 total square footage designed to accommodate concerts, family shows and other special events and has been named on multiple occasions one of the country's best venues. Responsibilities Essential Duties: Assist the Director of Operations in the overall daily operation and maintenance of the Arvest Convention Center, including HVAC, electrical, plumbing, fire protection, and other systems. Plan, direct, and coordinate work plans for services and operations; meet with staff to identify and resolve issues; assign tasks and monitor workflow. Create operations schedules, including event setup/teardown (e.g., staging, seating, tables, and signage). Oversee timecard approval and scheduling for operations staff, including full-time, part-time, and contracted labor. Support in preparing bids for contracted services and maintaining relationships with vendors (e.g., pest control, custodial, window cleaning). Contribute to the development and updating of emergency response, fire safety, and preventive maintenance plans. Represent the Operations Department in the absence of the Director of Operations. Select, train, motivate, and evaluate operations supervisors and staff; coordinate training programs and implement disciplinary procedures as needed. Ensure staff compliance with safety guidelines, OSHA regulations, and efficient work practices. Participate in the execution and compliance of contracts, including those with decorators, maintenance providers, and waste disposal services. Assist in developing and administering the Arvest Convention Center Operations Department budget; forecast needs for staffing, equipment, materials, and supplies; monitor expenditures and recommend adjustments. Oversee the ordering, receipt, and maintenance of supplies within budget guidelines. Provide excellent customer service to internal and external clients, maintaining a customer-first mentality. Conduct organizational and operational studies; recommend modifications to programs, policies, and procedures as appropriate. Establish and maintain effective working relationships with staff, contractors, facility stakeholders, and users. Other duties as assigned by the Director of Operations, GM or VP. Supervisory Responsibilities Directly supervise operations managers, full-time and part-time staff, and temporary workers at the Arvest Convention Center. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; completing performance reviews; rewarding and disciplining employees; addressing complaints and resolving problems. Foster a harmonious working relationship with all departments. Qualifications Must demonstrate knowledge of physical facility management, supervisory skills, and experience in facility operations, including setup/housekeeping and event coordination. B.S. or B.A. degree in Facility Management or a related field preferred; High School Diploma (or equivalent) required. Minimum of 4-6 years of experience in facility operations supervision or with increasing responsibility in an arena, convention center, or public assembly facility. Familiarity with operational characteristics, services, and activities of public facility maintenance programs, including building construction, mechanical equipment repair, and grounds maintenance. Knowledge of principles and practices of budget preparation and control. Knowledge of OSHA requirements and pertinent federal, state, and local laws, codes, and regulations. Basic knowledge of boilers, chillers, refrigeration, fire alarm systems, and event production needs. Advanced computer proficiency in Microsoft Office products (Excel, Word, Outlook). Strong interpersonal skills, including excellent verbal and written communication. Self-motivated with excellent organizational skills and the ability to multitask in a fast-paced environment. Ability to work independently and as part of a team. Possess a valid driver’s license or the ability to acquire one. Experience in a public facility is strongly preferred. Computer Skills Operate a personal computer using Windows and Microsoft Office software. Operate standard office equipment including copier and fax machine. Strengthened by our Differences. United to Make a Difference At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Equal Opportunity Employer Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

Responsibilities

The Assistant Director assists in managing and supervising the daily operations of the Arvest Convention Center, focusing on changeovers, housekeeping, maintenance oversight, and ensuring compliance with safety standards. This role also involves administrative support, policy development, staff supervision, and contributing to budget management.