Assistant Director of People and Culture

at  Duke University

MINIMUM QUALIFICATIONS

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age,color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation,or veteran status.
Duke aspires to create a community built on collaboration,innovation, creativity, and belonging. Our collective success depends onthe robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes.To achieve this exchange, it is essential that all members of thecommunity feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

• Manage the hiring and onboarding of part-time, foreign national, undergraduate and graduate student employment, including, but not limited to, welcome emails, offer letters, while cultivating an inclusive onboarding experience for new employees.
• Assist with leading the department’s Diversity, Equity, Inclusion and Belonging committee (IDEA).
• Partner with Campus partners and Durham Community groups to provide education and awareness of Diversity, Equity, Inclusion, and Belonging.
• Interpret Duke HR policies and intent and/or acceptable management practices to ensure fair and consistent application of University policy.
• Provide support to hiring managers and staff on policy adherence, guiding them through acceptable practices related to the hiring of foreign national, undergraduate and graduate student employment.
• Organize and maintain electronic payroll files, ensuring that all documentation is up-to-date, accurate, and properly archived.
• Train and provide guidance on all JobX postings and work-study assignments.
• Audit biweekly timecard submission to ensure accuracy and completeness.
• Review and resolve errors in timecards, assigning and monitoring approvers as necessary.
• Oversee the work-study student pay process, ensuring timely and accurate pay.
• Prepare and submit supplemental pay requests, paper timecards, pay exceptions, stop payments, and reissues.
• Coordinate the maintenance, recording, preparation and reporting of data related to a department’s personnel information; coordinate and maintain the entry of human resource and payroll data and the generation and distribution of related reports and information.
• Monitor all payroll activities, ensuring compliance and offering support as needed.
• Assist with coordinating department wide meetings, securing meeting spaces, coordinating hospitality, and other meeting logistics.
• Support and help advance the university and department’s commitment to anti-racism, diversity, equity, and inclusion