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Assistant Director of Special Events at Eastern Virginia Medical School

Norfolk, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jan, 26

Salary

0.0

Posted On

23 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Event Production, Budget Management, Team Supervision, Vendor Negotiation, Communication, Creativity, Training, Mentoring, Project Management, Ceremonial Events, Academic Events, Community Outreach, Workshops, Conferences, Orientation

Industry

Higher Education

Description

Overview Under general direction from Assistant Vice President of Special Events, the Senior Assistant Director of Academic Events & Ceremonies (SADAEC) strategically plans, creates, and leads academic events, ceremonies and programs designed to achieve institutional priorities. The SADAEC creates memorable and engaging event experiences for students, faculty and the campus community through the production and management of impactful, high-caliber events. Responsibilities Event Planning and Production Successfully manage the planning and implementation of an event portfolio that includes but is not limited to white coat ceremonies, pinning ceremonies, honor society inductions and recognitions, student orientations, commencement, Match Day, receptions, dinners, community outreach, lectures, workshops, and conferences, etc. Development of event goals, design, communications plans, timelines, and budgets. Provide end-to-end planning and management of all aspects of academic and ceremonial events including but not limited to building registration and informational sites, developing timelines/checklists, reporting, negotiating contracts, hiring external vendors such as catering, audio/visual, décor, entertainment, etc. Managing and Supervisory Duties Supervises two full-time staff members and oversees their operational duties as well as provides training and mentoring to ensure their creativity, accuracy, and productivity. Qualifications EDUCATION/EXPERIENCE: Bachelor's degree with a combination of experience. PREFERRED: Four (4) years of experience in Event Management, Hospitality, Communications, or a related field. Minimum of two (2) years of experience managing direct reports. Certified Special Event Planner or Certified Meeting Professional certification. Location : Location US-VA-Norfolk

Responsibilities

The SADAEC is responsible for strategically planning and leading academic events and ceremonies to achieve institutional priorities. This includes managing a diverse portfolio of events and ensuring high-caliber experiences for the campus community.