Assistant Director of Special Events at Eastern Virginia Medical School

Norfolk, Virginia, United States -

Full Time

Start Date

Immediate

Expiry Date

21 Jan, 26

Salary

0.0

Posted On

23 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Planning, Budget Management, Customer Service, Team Collaboration, Relationship Building, Problem Solving, Communication, Attention to Detail, Project Management, Event Technology, Logistical Operations, Public Speaking, Time Management, Negotiation, Professionalism, Adaptability

Industry

Higher Education

Description

Overview Under general direction from Senior Assistant Director of Academic Events and Ceremonies, the Assistant Director of Special Events plans, manages and implements special events and activities to support institutional programs and initiatives. The Assistant Director of Special Events should be able to provide outstanding customer service, be an enthusiastic professional and a team player, and be able to build relationships with internal and external stakeholders. Must be able to anticipate project needs and resources, discern work priorities, and meet deadlines with little supervision. Able to work occasional evenings and weekends. Responsibilities Event Planning and Production Develop event goals, design, communications plans, timelines and budgets Manage all aspects of event planning including but not limited to: building registration and informational sites, developing timelines/checklists, reporting, negotiating contracts, hiring external vendors such as catering, audio/visual, décor, entertainment, marketing collateral, etc. Event Administration Develop and reconcile budgets, track income and expenses Prepare meeting agendas and conduct committee meetings Qualifications EDUCATION/EXPERIENCE: Bachelor’s degree plus three (3) years progressively responsible experience in managing and implementing successful special events. Extra consideration will be given to candidates with event/meeting planning certifications, and experience in higher education and/or nonprofits. CORE COMPETENCIES Ability to effectively multi-task and manage time, deadlines and resources to ensure projects and events are completed successfully. Ability to develop and maintain effective relationships with internal and external constituents including campus partners, vendors, customers and co-workers; while working cooperatively with others to achieve common goals. Ability to work with senior administration, donors, academic leadership and campus partners with the utmost professionalism and discretion. Ability to adapt to changing work environments, work priorities, and organizational needs with enthusiasm and energy. Takes independent action to address and resolve problems. Ability to expresses ideas effectively and demonstrate sound judgment with regard to decision-making. Ability to deal with others in a direct, honest manner and comply with all ODU policies and procedures. POSITION-SPECIFIC COMPETENCIES Demonstrated ability to lead and manage multiple events, projects and assignments with ease, organizational skill, follow through, and great attention to detail. Working knowledge of event technology platforms and demonstrated use of registration, room booking or room diagramming systems; ability to run reports and manage data. Understanding of best practices in event planning, logistical operations, safety and social distancing, catering, and business management. Demonstrated ability to independently manage multiple projects, tasks and deadlines with minimal supervision. Demonstrated success in working as a member and manager of a team and developing effective working relationships with staff, service providers and volunteers. Strong written and verbal communications. Ability to draft correspondence, edit and proof collateral and materials, provide instructions/directions in large group settings, occasional public speaking. Location : Location US-VA-Norfolk

Responsibilities

The Assistant Director of Special Events plans, manages, and implements special events to support institutional programs. This role involves developing event goals, managing budgets, and overseeing all aspects of event planning and production.