Assistant Document Controller at Power International Holding

, , Saudi Arabia -

Full Time

Start Date

Immediate

Expiry Date

28 Feb, 26

Salary

0.0

Posted On

30 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Document Control, Filing Systems, Document Management, Confidentiality, Adobe, Microsoft Word, Microsoft Excel, Electronic Data Management, SAP, Process Improvement, HSE Initiatives, Safety Awareness, Recordkeeping, Customer Document Analysis, Data Archiving, Records Management

Industry

Holding Companies

Description

Job Summary The Assistant Document Controller provides assistance to Document Control Department to maintain and manage all important documents either for a project or department. The role assists in maintaining a comprehensive filing system and computer database for all documents to be oriented in document control department, remaining committed to maintain confidentiality as per Company policies and procedure. Job Responsibilities 1 Assist in maintaining and organizing electronic and physical document filing systems in accordance with Company standards and procedures. Support in the distribution, retrieval, and tracking of documents, including ensuring accurate and timely delivery to relevant personnel or departments. Assist in reviewing documents for completeness, accuracy, and compliance with formatting and naming conventions. Aid in the creation and updating of document templates, forms, and procedures as necessary. Assist in the preparation and organization of documents for internal audits, reviews, or presentations. Provide support in responding to document-related inquiries or requests from internal and external stakeholders. Collaborate with the Document Controller and other team members to ensure efficient document management processes and workflows. Assist in maintaining confidentiality and security of sensitive documents and information. Help in identifying opportunities for process improvements and efficiency enhancements within the document control function. Adhere to Company policies, procedures, and quality standards related to document control and information management. Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies Job Responsibilities 2 Additional Responsibilities 3 Job Knowledge & Skills Knowledge of operating computer peripherals and office equipment (Scanner, Printer, Plotter, Fax Machine, Binder, Lamination etc.) Knowledge of operating Adobe, Microsoft Word, Excel basic operating. Broad knowledge of departmental function, terminology and interrelationships Knowledge of electronic data management systems. Knowledge of Filing (Hard Copies) and Samples management systems ERP knowledge preferably SAP functional skills are a requirement to be successful in this role. Job Experience Minimum 3 year(s) working experience, 2 year(s) relevant working experience, 2 year (s) GCC is a plusCompetencies ResilienceBuild High-Performing TeamsCyber Security Architecture L4Compliance enforcement L3QualityLeadershipDatabase Knowledge L1Recordkeeping and Logs L1Customer Document Analysis L1Data Archiving L1Records Management L1Education Bachelor's Degree in Business Administration or any related field

Responsibilities

The Assistant Document Controller assists in maintaining and organizing electronic and physical document filing systems. They support the distribution, retrieval, and tracking of documents while ensuring compliance with company standards.